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California Polytechnic State University-San Luis Obispo · 3 weeks ago

Emergency Hire - Administrative Coordinator - Women's, Gender & Queer Studies Department

San Luis Obispo, CA

Full-time

Onsite

Mid Level

$23.35/hr - $25.78/hr

4+ years exp

California Polytechnic State University-San Luis Obispo is a renowned public university known for its Learn by Doing pedagogy. The Administrative Coordinator will coordinate class scheduling, oversee recruitment processes, and manage department communications and outreach while providing essential support to faculty and staff.

Higher Education

No H1B

Responsibilities

Coordinate class scheduling, working with the chair and class scheduling to meet timelines of all phases of planning, scheduling, proofing and reporting

Provide support for block scheduling and other scheduling-related processes

Review the various FAD reports for each quarter, reconciling workload information as needed

Coordinate and oversee the recruitment process for faculty, lecturers, and staff

Coordinate and oversee department-level activities related to retention, promotion, tenure, post-tenure, range elevation, and periodic review

Enter leave usage in AMSS, check and authorize Master Payroll Warrants, and act as liaison to the Payroll Office

Oversee process of student evaluation of faculty

Coordinate and oversee program/department communications and outreach, including making website updates

Inventory, order, and maintain office supplies and equipment

Qualification

Class schedulingOffice support experienceTechnical experiencePayroll processingCommunication skillsOrganizational skills

Required

High school diploma or its equivalent

Type 45 wpm

Four years of general office support or technical experience

Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience