CitiStaffing ยท 1 month ago
Junior Administrative Assistant
NYC Metro Area
Full-time
Onsite
New Grad, Entry Level
$30/hr - $33/hrCitiStaffing is seeking a Junior Administrative Assistant for a temporary position. The role involves performing reception and administrative duties, including greeting guests, managing phone calls, and assisting with travel arrangements and expense reports.
ConsultingHuman ResourcesStaffing Agency
Hiring Manager
Jackie Taylor
Responsibilities
Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system
Answer the main phone line and forward calls to their appropriate recipients
Distribute incoming mail and preparing outgoing mail and packages
Maintain the conference room calendars and prepare the room for meetings
Oversee office inventory and order supplies as needed
Interact with vendors
Interact with building staff for any repairs
Prepare and process invoices through internal system and department credit card
Assist with travel arrangements (i.e. hotels, flights, and car service)
Assist with expense reports
Assist with filing of confidential documents
Ad-hoc projects for various departments
Possibility to take on more responsibilities based on experience level
Qualification
Required
Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system
Answer the main phone line and forward calls to their appropriate recipients
Distribute incoming mail and preparing outgoing mail and packages
Maintain the conference room calendars and prepare the room for meetings
Oversee office inventory and order supplies as needed
Interact with vendors
Interact with building staff for any repairs
Prepare and process invoices through internal system and department credit card
Assist with travel arrangements (i.e. hotels, flights, and car service)
Assist with expense reports
Assist with filing of confidential documents
Ad-hoc projects for various departments
Possibility to take on more responsibilities based on experience level
Knowledge and application of Microsoft Office products
Strong written and verbal communication skills
Good interpersonal skills as the first point of contact for all employees and guests
Detail-oriented and strong organizational skills
Ability to multitask and prioritize ongoing requests
Company
CitiStaffing
CitiStaffing is a human resources consultants firm that engages in staffing support services.
Founded in 2001
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Faye Rosen-Bazilian
Managing Partner- Owner
Margie Strauss
Managing Partner
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