Community College of Philadelphia · 1 month ago
Administrative Assistant II (Part-Time)
Philadelphia, PA
Part-time
Onsite
Entry Level
$24/hr - $36/hr
2+ years expCommunity College of Philadelphia is an open-admission institution committed to providing access to higher education. The Administrative Assistant II will provide essential administrative support for program operations, including processing timesheets, managing financial documentation, and maintaining program data.
E-LearningEducationHigher Education
Responsibilities
Verify accuracy, route for approval, and maintain organized filing of Adjunct Faculty timesheets according to College and departmental procedures
Submit check requests and ensure all required documentation, approvals, and compliance with College purchasing and finance procedures
Collect and verify receipts, reconcile transactions, and confirm documentation aligns with College accounting requirements prior to submission
Compile, verify, and submit expense documentation for workshops, supplies, and vendor payments to ensure timely processing and budget accuracy
Maintain accurate and up-to-date electronic and physical files for student attendance, registration, and outcomes data
Log, update, and verify participant and program data in Salesforce; generate and export reports to support tracking, impact measurement, and reporting
Track progress on administrative components of ongoing projects; maintain task logs, timelines, and follow-up actions
Provide assistance in the coordination of logistics such as scheduling rooms, preparing materials, updating attendance, and providing on-site administrative assistance
Prepare and proofread standard correspondence, forms, and memos with accuracy and consistency
Monitor and maintain records of office and program supplies using standardized processes
Maintain proficiency in administrative systems and databases used by the department (Salesforce, Constant Contact, Microsoft Office Suite, etc.)
Maintain sensitivity, understanding, and respect for a diverse academic and business community
Perform duties consistent with the mission, goals, and core values of the College
Other Duties as Assigned
Qualification
Required
High school diploma or equivalent required
Minimum of two (2) years in an administrative support role required
Technical Skills: Proficiency in Microsoft Word and Excel required
Ability to organize, track, and follow up on multiple tasks simultaneously
Strong written, verbal, and interpersonal skills to effectively communicate with students, faculty, staff, and external partners
Demonstrated commitment to providing professional, responsive, and courteous service
Strong attention to detail, time management, and ability to prioritize competing demands
Effectively communicates and interacts with others individually and in groups
Demonstrated experience working with people from diverse backgrounds and a commitment to equity and inclusion
Preferred
Associate's degree preferred. (Any degree must be from a regionally accredited institution.)
Experience in higher education or small-business program support preferred
Experience with Salesforce or similar client-management systems preferred
Experience preparing check requests, assisting with PCard reconciliation, and processing programmatic expenses preferred
Company
Community College of Philadelphia
Community College of Philadelphia is a school that offers liberal arts, sciences, career technologies, and continuing education.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3.2MKey Investors
National Telecommunications and Information Administration
2023-03-08Grant· $0.25M
2023-02-27Grant· $2.95M
Leadership Team
Alycia Marshall
President
Recent News
The Philadelphia Inquirer
2025-12-20
The Philadelphia Inquirer
2025-11-08
The Philadelphia Inquirer
2025-11-01
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