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Start Early · 2 days ago

Staff Assistant, First Five Years Fund

Washington, DC

Full-time

Hybrid

Entry, Mid Level

$55K/yr - $65K/yr

2+ years exp

Start Early is dedicated to ensuring that all children have equitable access to high-quality early care and education. The Staff Assistant will work closely with the Operations Director & Chief of Staff to ensure smooth day-to-day operations by managing logistics for meetings and providing administrative support.

CharityEducationNon Profit

Responsibilities

Manage logistics for external/internal in-person and virtual meetings, workshops, retreats, and Hill events; secure meeting room space; supervise the production of materials and catering orders; as well as ensure all technology needs are met

Support the leadership team through calendar management, booking travel arrangements, and preparing expense reports

Provide general office management by acting as the primary representative with the building and facility maintenance, ordering office supplies, coordinating with IT for equipment and services, greeting visitors, answering phones, and checking mail

Assist Operations Director & Chief of Staff in budget development and tracking, invoice processing, development and execution of contracts, vendor management, recordkeeping, and compliance with financial policies and procedures

Accurately input data from various sources into designated databases or trackers. Examples include uploading data into Quorum (FFYF’s primary legislative tracker/CRM), Member quotes tracker, press lists, funder progress reports, etc

Assist various FFYF team members with special projects and resources such as research and drafting summary documents that support FFYF's mission and strategy, as needed

Qualification

Calendar managementMicrosoft Office proficiencyData entryEvent coordinationVerbal communicationWritten communicationTeam collaborationAttention to detailConfidentiality