The University of Texas at El Paso · 3 weeks ago
Executive Assistant - Aerospace & Keck Centers (Temp)
El Paso, TX
Full-time
Onsite
Mid Level
$58K/yr - $58K/yr
4+ years expThe University of Texas at El Paso is a comprehensive public research university dedicated to increasing access to higher education. They are seeking an Executive Assistant to provide complex clerical and administrative support to executive leadership across the Aerospace Center and the Keck Center for 3D Innovation, requiring strong professionalism and the ability to manage competing deadlines in a high-paced environment.
EducationHigher EducationUniversities
Responsibilities
Provides clerical and administrative support for executive and management staff supporting the Aerospace Center and the Keck Center for 3D Innovation; prepares letters, memos, and other documents as needed
Coordinates all aspects of executive’s travel and appointment schedule to include planning and scheduling meetings, conferences, teleconferences, and booking travel plans; exercises initiative and minimizes executive’s travel time by logistically coordinating all meetings
On a daily basis, researches and gathers information needed by the executive for all meetings and appointments; confers with executive and other members of management to identify all reports or information needed for all appointments or meetings
Supervises various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities. This may also include typing routine correspondence, as well as filing correspondence and other records
Acts as a liaison for management by effectively interacting with faculty, campus personnel and visitors/customers. Demonstrates strong professionalism and communication skills, including the ability to represent executive leadership and communicate on behalf of Vice Presidents within established guidelines and expectations
May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork
May supervise the reception activities which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel
Prepares or assists in the preparation of various reports as assigned or requested. This includes researching and presenting research findings and recommendations to management
Contacts or responds to contacts from high-ranking individuals who may be from governmental or key firms and may involve unique situations, which requires each contact to be handled differently, using judgment and discretion
Interprets requests and helps implement action, as well as decides whether the executive or other members of management should be notified of important or emergency matters, as needed. In executive’s absence, ensures that requests for action or information are relayed to the appropriate staff member
Conserves executive’s time by collecting and analyzing information and initiating telecommunications. Exercises strong prioritization skills to manage competing deadlines and shifting priorities in a high-paced environment
Exercises initiative to respond to individuals, which requires knowledge of executive’s views and philosophy
Maintains confidence and protects operations by keeping a high degree of confidentiality on all sensitive information
Processes new appointments or changes in appointments via BIS/KRONOS systems
Arranges programs, events, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, and coordinating speakers
Creates and maintains database and spreadsheet files
Leverages technology to improve office efficiency, including creating and using new tools, templates, trackers, or workflows to streamline administrative processes
Demonstrates proficiency with Microsoft Office Suite and comfort using technology in an office environment; able to learn and use institutional software systems. Comfortable leveraging AI-enabled productivity tools (for example, Copilot) and other emerging technologies to support administrative and operational efficiency
Acts as custodian of university documents and records
Complies with all State and University policies
Other duties may be assigned
Qualification
Required
Bachelor's degree from four year college or university within area of assigned responsibility
Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience
Tech-friendly and comfortable using technology in the office, with specific proficiency in Microsoft Office Suite
AI-friendly, with knowledge of or ability to learn tools like Copilot, and a drive to create and utilize new tools for office efficiency and automation
Proven ability to work in a high-paced, proactive environment, and excellent task prioritization skills
A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions
Benefits
May be eligible for full benefits, including medical, dental, and vision.
Company
The University of Texas at El Paso
The University of Texas at El Paso.
1001-5000 employees
H1B Sponsorship
The University of Texas at El Paso has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (6)
2023 (24)
2022 (34)
2021 (36)
2020 (36)
Funding
Current Stage
Late StageTotal Funding
$2.8MKey Investors
Google.orgNational Cancer InstituteU.S. Department of Education
2024-06-04Grant· $1M
2023-04-06Grant· $1M
2022-09-13Grant· $0.55M
Leadership Team
Guadalupe V.
Senior Assoc. Vice President for Business Affairs/Deputy Chief Financial Officer, CGFM
Mark McGurk
CFO/Vice President for Business Affairs, CPA, CGFM
Recent News
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