Gateway Hudson Valley ยท 4 weeks ago
Financial Admin Assistant
Kingston, NY
Part-time
Onsite
Mid Level
3+ years expGateway Hudson Valley is dedicated to making a difference in people's lives. The Financial Admin Assistant performs key support and administrative duties for the Executive Vice President and CFO, managing schedules, coordinating activities, and overseeing various financial tasks.
Non ProfitRehabilitationResidentialTherapeuticsTraining
Responsibilities
Completes a broad variety of administrative tasks including the following: Managing deadlines on behalf of the EVP & CFO as well as other executives and the Finance Department, managing an active calendar of appointments, completing expense reports, coordinating the activities of the Finance Department, composing and preparing confidential correspondence, agendas, benefits administration and other administrative tasks assigned
Works with Finance Department Members and Residential Program Administration on personal allowance and food allotments for OPWDD and OMH program participants
Oversee and collaborate with the Residential Department on the utility accounts, especially for cable, Wi-Fi, telephone, natural gas, oil, and electric. Manages the main accounts for each utility and ensures that new service as well as cancellations are completed on a timely basis
Collaborate with Facilities Maintenance as well as Accounts Payable on large project bidding as well as day-to-day operations
Secures all insurance certifications to include liability, disability and worker's compensation for vendors, contracts and as requested
Responsible for taking inventory and ordering office and program supplies for the Finance Department
Reviews rent reports to ensure correct amounts for the following month's rent payments working closely with other Finance Department team members
Assists in the preparation and implementation of the strategic plan
Acts as a back up to other Administrative Assistants
Other duties as assigned
Qualification
Required
Associate degree
Three years' experience as an Executive Assistant or four years of office management experience
Two years financial office experience
Must have a strong working knowledge of Microsoft Office Suite
Must be able to manage multiple priorities
Professionalism and ability to handle confidential information with integrity
Preferred
Five Years' Experience As An Executive Assistant Preferred
Managerial/Supervisory experience highly preferred
Company
Gateway Hudson Valley
Gateway Hudson Valley offers job opportunities and training programs, rehabilitation and residential services for individuals.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Schneider
Chief Financial Officer
Courtney Beaupre
Chief Quality and Compliance Officer
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