SustainableHR PEO & Recruiting · 3 weeks ago
Human Resources Payroll Administrator
Madison, WI
Full-time
Onsite
Entry Level
$52K/yr - $65K/yr
1+ years expSustainableHR PEO, LLC is a growing Midwest PEO and recruiting partner focused on simplifying HR for small and mid-sized businesses. The HR & Payroll Administrative Coordinator plays a key role in supporting HR documentation, onboarding, employee records, payroll backup, and overall administrative operations.
EmploymentHuman ResourcesStaffing Agency
Hiring Manager
Rachel L.
Responsibilities
Prepare and issue new hire letters, employee onboardings, and status change forms
Maintain employee files, digital records, and compliance documentation
Assist with I-9 verification, E-Verify submissions, and internal audits
Manage HR inbox inquiries and coordinate responses
Support benefits enrollment tasks when needed
Assist with collecting, verifying, and entering payroll data
Manage updates to hours, deductions, garnishments, and employee changes
Help troubleshoot employee payroll questions
Support weekly/biweekly payroll processing as needed
Update HRIS and payroll systems accurately
Prepare reports, spreadsheets, and documentation for leadership
Assist with special projects, year-end tasks, and client needs
Maintain confidentiality and professionalism at all times
Ensure a clean and organized office environment by managing light upkeep tasks such as waste disposal and maintaining common areas
Arrange and oversee meal orders for team meetings and office events, ensuring timely delivery and quality service
Serve as the first point of contact by answering incoming calls, directing inquiries, and providing courteous assistance to visitors and staff
Maintain a welcoming atmosphere by caring for office plants and monitoring overall workspace presentation
Qualification
Required
1–3+ years of HR admin, payroll support, or office coordination experience
Strong attention to detail and ability to maintain accuracy with high volumes of paperwork
Experience with HRIS or payroll systems
Excellent communication skills, both written and verbal
Ability to manage multiple priorities and deadlines
A proactive, solutions-oriented mindset
Preferred
Experience in a PEO environment
Knowledge of payroll compliance or multi-state HR practices
Familiarity with onboarding workflows
Benefits
Growing PEO with a strong Midwest presence
Mission-driven culture and supportive leadership
Clear career pathway toward HR Generalist or Payroll & Benefit Specialist roles
Opportunity to learn the full lifecycle of HR and payroll
Company
SustainableHR PEO & Recruiting
At SustainableHR PEO & Recruiting, we’re your full-service HR partner, offering PEO, ASO, and HRO services alongside comprehensive recruitment and staffing solutions.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Michael Brand, CPA
Partner
Company data provided by crunchbase