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Havas Media Network · 1 day ago

Media Billing Associate

NYC Metro Area

Full-time

Onsite

New Grad, Entry Level

$55K/yr - $65K/yr

Havas Media Network North America is seeking a Media Billing Associate to join their Client Billing Team. The role involves managing the media financial life cycle, ensuring timely approvals, client invoicing, and media reconciliation while also supporting overall Brand Team budget management.

ConsultingMarketingSocial Media

Hiring Manager

Kashawn Paternella

Responsibilities

Facilitate, track, and report on client authorizations

Manage and report on client authorizations against purchased

Manage and track client invoicing

Client communication

Support audit needs

Work with Brand Team to identify media activity to be billed, from planned budgets to original buys to final reconciliation

Understand the media flowchart

Use Mediaocean systems to pull and review relevant reports (financial summaries, client activity reports, insertion order summaries, estimate log reports) to identify that all media activity is accounted for; follow up with activation where necessary

Establish and reinforce timelines related to billing and media reconciliation

Generate a soft/draft bill to provide to the Brand Account Group for their approval

Clarify any discrepancies with Brand Team and or Media Buyers

Prepare client billing packet, including cover memo, and any supporting documents that are required by the client

Provide the final billing packet to the client

Facilitate communication between activation and the billing team to ensure timely reconciliation in compliance with Horizon policies and contractual obligations

Work closely with the client's finance team to deliver accrual requirements

Report on the status of the estimate and reconciliation billing (where applicable)

Support audit needs

Would be POC for client(s) for all items mentioned above