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Complex NTWRK · 1 month ago

Executive Assistant

Los Angeles

Full-time

Onsite

Mid Level

$75K/yr - $80K/yr

Complex is a leading global youth entertainment network that showcases major pop culture categories. The Executive Assistant will provide administrative and organizational support to ensure the smooth operation of daily activities, manage communications and scheduling for C-Suite staff, and assist with event logistics and travel arrangements.

Media and EntertainmentMusicPrintingPublishing

No H1B

Responsibilities

Manage email inboxes, including reading, writing, and dictation for our C-Suite staff

Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties

Organize domestic and international travel for both professional and personal needs

Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings

Manage action item lists, track follow-ups, and maintain relationship databases

Update contacts

Complete monthly expense reports

Draft, execute, and track contracts and legal documents

Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations

Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations

Coordinate and maintain both personal and professional logistics with discretion and confidentiality

Provide general office support, including HR coordination and office management tasks

Occasionally support senior staff with meeting logistics, scheduling and travel arrangements

Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters

Order or grab meals, coffee, and other essentials as needed

Conduct research, compile information, and assist with special projects as required

Qualification

Calendar managementEmail managementOrganizational skillsAttention to detailWritten communicationVerbal communicationProblem-solvingConfidentialityOffice managementEvent logistics

Required

Proven experience in operations, process management, or a related field

Exceptional organizational skills and keen attention to detail

Excellent written and verbal communication skills, with strong grammatical abilities

A proactive, problem-solving mindset with a focus on continuous improvement

Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism

Preferred

An interest in media, music, fashion, and pop culture

Company

Complex NTWRK

Glassdoor3.6

Complex is the definitive platform for global youth culture and music lifestyle, seamlessly integrating cutting-edge content, commerce and live experiences with unparalleled scale.

Founded in 2002