Greystar · 3 days ago
Management Coordinator
Fort Lauderdale, FL
Full-time
Onsite
New Grad, Entry Level
$25/hr - $27/hrGreystar is a leading global real estate platform specializing in property management and investment services. The Management Coordinator will provide administrative support to department managers, coordinate office activities, manage vendor communications, and assist with various clerical tasks to ensure efficient office operations.
Property ManagementPropTech
Responsibilities
Supports the Office Manager in ensuring that the office facilities are in working condition, including all office equipment, upkeep of office and kitchen supplies, and acts as liaison between the Company and vendors for repair and equipment maintenance
Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources. Also responsible for the planning, preparation, budgets, or any other items related to events and meetings
Responsible for managing the sponsorship program which involves vendor communication related to joining the local sponsorship program, tracking vendor payments, contact information, and follow-up to confirm participation and receipt of all funds
Collects and tracks all Greystar Gives monetary participation as well as volunteer hours for leadership and onsite team members. Prepares and distributes reporting monthly. Schedules volunteer opportunities with local charities, distributes the sign-up information, and handles all communication between the team members and the local charity
Makes travel arrangements for managers, team members, external consultants, visitors, and other dignitaries who have business with the Company by purchasing airline tickets, arranging hotel accommodations, and ensuring that materials and transportation or other resources are available at destination locations
Prepares documents, letters, presentations, and other communication materials for internal distribution; types and spell-checks documents; creates graphs and other displays; complies with document retention policies and acts as liaison for questions related to communication
Reviews and/or assists in preparing expense reports for certain managerial personnel by analyzing and evaluating information, reconciling receipts and supporting documentation, and coordinating with Accounts Payable as necessary to discuss issues, answer questions, or provide additional information
May handle incoming and outgoing mail, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages
May act as first point of contact for visitors and callers to the department by answering telephone, welcoming visitors, and addressing caller and visitor needs. Responsible for handling the Resident Hotline and General Voicemails daily and distributing them to the appropriate team members
May coordinate the review process and ensure the timely distribution of all monthly reporting by working closely with the Regional Property Manager and Community Manager to meet deadlines as outlined by the management agreement
May assist in the due diligence and property takeover process by working on file audits, unit walk inspections, market surveys, and other required items requested by internal and external clients
May be required to assist with special projects and/or audits as required by leadership. Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary
Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s)
Practices proper safety techniques in accordance with Company, property, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor/resident injuries or accidents, or other safety issues to appropriate individual(s)
Identifies areas for improvement and offers suggestions to improve efficiency and productivity
Keeps abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility by attending internal and external training classes, research and/or subscribing to the internet or other professional publications, or utilizing other appropriate method(s) to obtain business and professional information, and applies knowledge and practices to area(s) of responsibility
Qualification
Required
Must be proficient in all Microsoft Software Programs
Excel proficiency should be at least an intermediate level, but Advanced preferred
Demonstrated ability to read, write, and communicate effectively to represent company management in a support capacity
Ability to operate basic office machines such as copiers, faxes, calculators, postage meters, and multi-line telephone systems
Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions
Employment history that demonstrates the application and usage of administrative, secretarial, or office support skills demonstrating capability of providing administrative and clerical support
Demonstrated proficiency in internet, word processing, spreadsheet, and database management programs
Preferred
Advanced Excel proficiency
Property management system experience
Benefits
Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Company
Greystar
Greystar provides services in the multifamily real estate businesses.
Founded in 1993
10001+ employees
H1B Sponsorship
Greystar has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (11)
2023 (7)
2022 (14)
2021 (9)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$326.8MKey Investors
Capital SquareFirst Horizon Bank
2023-11-13Debt Financing· $76.5M
2023-06-08Debt Financing· $49.3M
2017-10-17Debt Financing· $201M
Leadership Team
Bob Faith
Founder, Chairman and CEO
Derek Ramsey
CFO
Recent News
Office of the Attorney General California Department of Justice
2026-01-03
Irish Examiner
2025-12-21
2025-12-18
Company data provided by crunchbase