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Society of Petroleum Engineers International · 4 weeks ago

Human Resources Office Assistant

Houston, TX

Part-time

Onsite

Entry Level

1+ years exp

Society of Petroleum Engineers International is a non-profit organization that supports a global community of professionals in the energy sector. They are seeking a part-time HR Office Coordinator to assist with HR, administrative, and support duties in their Houston office, providing an opportunity for entry-level candidates to develop their skills.

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Hiring Manager

Lisa Patterson

Responsibilities

Serve as Houston office coordinator including screen calls directed to the Houston office, relay messages, and greet visitors

General upkeep of office tasks, including coordination of mail/shipping and monitoring monthly postage expenses vs. budget for Houston office

Upkeep the office space, including meeting and kitchen areas which includes cleaning and maintaining the appliances (coffee machines, water filtration machines, ice maker, refrigerators, microwaves)

Monitor inventory and order, track, receive, unpack, store and restock Houston office and kitchen supplies

Run logistics for meetings in the Houston office including restocking coffee and beverages, ordering and receiving catering, general set up (moving tables and chairs to set up room layout), and clean up

Liaise with building management on maintenance requests, repairs, safety, access card system, our reservation of additional meeting space, rent invoices, and any other issues

Schedule and monitor maintenance on fire extinguishers and AED’s

Represent the Houston office on the SPE Safety Team; as Fire Warden for the suite, participate in scheduled fire drills and submit paperwork to the building management

Attend to special Human Resources projects as requested including termination support for departing employees and collecting laptops, access badges, etc. on their last day

Qualification

Microsoft Office SuiteHR processesBudget trackingOffice maintenanceCommunication skillsOrganizational skillsFlexibilitySelf-motivated

Required

High school diploma or GED required with 1–3 years of HR, administrative or office experience

Intermediate skills and recent experience with Microsoft Office Suite

Familiarity with basic HR processes, such as onboarding, maintaining personnel files, and coordinating training or compliance documentation

Exposure to working within a budget and tracking expenses

Capable of meeting goals related to safety

Strong understanding of issues that require careful handling and maintaining confidentiality

Familiarity with overall office maintenance and office building management coordination including tasks such as building/office access, mail distribution, office supply inventory, office equipment upkeep, mailing/shipping setting up, maintaining door access and mail distribution

Excellent communication skills (oral and written)

Strong organizational skills, with the ability to manage multiple tasks

Demonstrated flexibility with the ability to easily work with many different people in different departments and functions, local and globally

Self-motivated with ability to work independently with little supervision

Able to work in an office environment and commute to our office located at 10777 Westheimer Road, Houston, 77042

Benefits

Due to the part-time status of this role, benefits are limited.

Company

Society of Petroleum Engineers International

The Society of Petroleum Engineers (SPE) is a not-for-profit professional association with 132,000 members in 146 countries engaged in the exploration and production of oil and gas and related energy resources.

Founded in 1984

Richardson, Texas, USA

201-500 employees