Adams & Martin Group · 1 month ago
Litigation Secretary, Hybrid Schedule
San Francisco County, CA
Full-time
Hybrid
Senior Level
$110K/yr - $120K/yr
7+ years expAdams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. The role involves supporting attorneys with high-level litigation tasks, legal document production, trial preparation, and various administrative responsibilities.
ConsultingInformation TechnologyLegalStaffing Agency
Hiring Manager
Melanie Rosales
Responsibilities
Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence
Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters
Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules
Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts
Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics
Process incoming mail, enter attorney time, and prepare expense reports
Exercise sound judgment and discretion when communicating with clients and legal partners
Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed
Recommend and implement new procedures to improve workflow efficiency
Maintain organized physical and electronic litigation filing systems for accurate document retrieval
Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages
Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts
Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance
Support attorneys with multitasking across competing litigation priorities and deadlines
Integrate fully with the litigation team and contribute to a proactive, collaborative environment
Qualification
Required
Minimum of seven years of litigation secretarial experience in a law firm
Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state)
Strong proficiency in Microsoft Office Suite and legal document production
Ability to type 60+ WPM
Strong communication skills, professionalism, and ability to work with confidential legal information
Highly organized, detail oriented, and able to work independently with minimal supervision
Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands
Strong judgment, discretion, and ability to exercise initiative
Problem-solving skills and ability to handle high-volume legal document workflows
High school diploma or equivalent required
Willingness to work overtime as necessary
Benefits
Thirty-five-hour work week
Two weeks' vacation to start; three weeks after three years; up to four weeks accrued
Ten days of sick leave
Full health benefits, including vision coverage
Company
Adams & Martin Group
Adams & Martin Group is a staffing and recruiting company that provides legal staffing solutions.
51-200 employees
Funding
Current Stage
Growth StageRecent News
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