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Arizona Western College · 1 month ago

PT - Administrative Assistant II, Learning Services

Yuma, AZ, US

Full-time

Onsite

Entry Level

$15.15/hr - $15.15/hr

1+ years exp

Arizona Western College is seeking a part-time Administrative Assistant II for their Learning Services department. This role provides clerical and administrative support, serves as a point of contact for students, and assists with various departmental tasks, including scheduling and purchasing.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Serves Students. Provides daily clerical/administrative support to the Admin Assistant IV & Faculty, and staff in the assigned department/location. Oversee the front desk area by answering phone calls and responding to inquiries in person, by email, and through other forms of communication. Provides Coverage to the Admin Assistant IV while out of the office

Direct Students to various locations on Campus, provide detailed information to students, and assist with registration forms to be included in over-capacity courses. Reach out to students regarding changes in schedules and request follow-ups with students

Calendar: Schedules for all appointments, calendaring for the Supervisor. Reminds the Supervisor of meeting times. Set up appointments for other staff in the department. cancels and resets appointments

Support Admin Assistant IV with reports on Faculty Loads

Purchasing: Order supplies for the office and staff. May create requisitions, invoices, arrange travel, and process expenses

Support and participate in strategic planning initiatives and perform other duties as assigned

Take notes at meetings, department divisions, committees, councils, or external meetings. Sort mail and distribute mail daily. Running reports, formatting PowerPoint presentations with content provided by the Supervisor

Events: Prepare requests to Facilities, Vendors, assist in creating marketing materials, and participate actively in person. Support and participate in strategic planning initiatives and perform other duties as assigned

Qualification

Microsoft OfficeOffice Management CertificationClerical experienceOrganizational skillsCommunication skillsTime managementProblem-solvingTeam collaborationConfidentiality

Required

Office Management Certification AND one year of clerical experience, OR

High School Diploma or equivalent AND two years of clerical experience

May require a valid Driver's License

Knowledge of and ability to interpret, apply, and follow college policies and procedures

Knowledge of or ability to maintain organizational structure, workflow and operating procedures

Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software and applications especially those specific to the department operations

Skill and ability to be self-directed and to manage one's own time

Skill in performing a variety of duties, often changing from one task to another of a different nature

Ability to complete all departmental and/or institutional mandatory training or development

Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail

Ability to work independently and contribute to a collaborative team environment

Ability to provide assistance in a professional and supportive manner

Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner

Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment

Ability to maintain confidentiality of protected information and follow FERPA guidelines

Ability to adapt to a dynamic workload and demands

Ability to operate relevant equipment required to complete assigned responsibilities for the position

Ability to demonstrate integrity, professionalism, and civility in all job-related actions

Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes

Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Company

Arizona Western College

Arizona Western College is a school in Yuma.

Founded in 1963

Yuma, Arizona, USA

501-1000 employees

http://www.azwestern.edu/

H1B Sponsorship

Arizona Western College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (1)