GeoControl Systems ยท 1 day ago
Administrative Specialist - ADV000CI1
Houston, TX
Full-time
Onsite
New Grad, Entry LevelGeoControl Systems, Inc. is a HUBZone company focused on supporting NASA's pursuits in deep space exploration. The Administrative Specialist will support the Spacesuit Knowledge Capture and Strategic Communication Team by managing calendars, organizing events, and coordinating documentation efforts.
ConsultingInformation Technology
Responsibilities
Review and editing of technical writing documents
Assist the STAR Productions Manager as needed with following:
Assist in maintaining the STAR Productions calendar
Arrange event mechanism for internal and external SMEs to present their information
Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives
Communicate educational opportunities within the EVA community and broader as appropriate
Arrange for the SKC events to be recorded and archived
Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently
Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate
Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate
Prepare and conduct surveys to evaluate the success of the SKC Program
Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate
Schedule events with Subject Matter Experts (SMEs)
Coordinate with SMEs to sign written release for event
Provide periodic statuses on progress
Surge support may require additional weekly hours in isolated instances
Technical Writing supporting industry reports and papers
Coordinate scanning and digitizing documents into database
See the below product list that you be supporting, and assisting the team in the delivery of:
STAR Program Catalog
STAR event Schedule and Database
STAR event synopsis, recording, and associated presentation material per event
Export control documentation (Form 1676 and supporting material submitted into DAA system for approval)
Individual Releases for SMEs presenting or being interviewed
Support documentation of the STAR Team's progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate
Quarterly Status reports as needed
Quarterly Technical, Cost, and Schedule Review (TCSR) performance data as needed
Assist the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include, for example, products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD)
Compilation of the Weekly Activity Report
Assist in the writing of an annual manuscript documenting the team's progress
Qualification
Required
Applicants must reside in a qualified HUBZone
Review and editing of technical writing documents
Assist in maintaining the STAR Productions calendar
Arrange event mechanism for internal and external SMEs to present their information
Administer an SKC program to capture knowledge from SMEs via short courses, vignettes, forums, or other venues to capture lessons learned, case studies, storytelling, and their perspectives
Communicate educational opportunities within the EVA community and broader as appropriate
Arrange for the SKC events to be recorded and archived
Collaborate and coordinate with personnel across the NASA agency to record and archive the SKC events permanently
Keep attendance records and coordinate with JSC Human Resources Department for training record purposes as appropriate
Prepare support documentation of the STAR Productions progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate
Prepare and conduct surveys to evaluate the success of the SKC Program
Schedule events with Subject Matter Experts (SMEs)
Coordinate with SMEs to sign written release for event
Provide periodic statuses on progress
Surge support may require additional weekly hours in isolated instances
Technical Writing supporting industry reports and papers
Coordinate scanning and digitizing documents into database
Support documentation of the STAR Team's progress, successes, and lessons learned in the form of memos, e-mails, and conference papers as appropriate
Compilation of the Weekly Activity Report
Assist in the writing of an annual manuscript documenting the team's progress
Company
GeoControl Systems
GeoControl Systems is an aviation & aerospace firm providing engineering, project management and administrative support services.
Founded in 1984
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sara Schmidt
Earth Scientist & CEO Payload Operator
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