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Rinnai America Corporation · 4 hours ago

Corporate Legal Assistant

Peachtree City, GA

Full-time

Hybrid

Senior Level

5+ years exp

Rinnai America Corporation is a leader in tankless water heating, committed to providing efficient solutions for homes and businesses. They are seeking a Corporate Legal Assistant to support the General Counsel with various administrative and legal tasks, including contract management and legal document preparation.

HardwareManufacturing

Growth Opportunities

Responsibilities

Work with Rinnai Associates to implement all contractual agreements, including sales-based programs, with required documentation and management approvals via CLEAR Workflow

Manage contract tracking process including but not limited to drafting, review, editing, proper approvals, signatures, and final distribution

Maintenance of all contracts and legal documents; electronic and hard copy

Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with corporate policies and procedures

Implement, develop, and maintain the Cobblestone data base for contracts and legal documents with electronic copies via a contracts management solutions application

Assist in the negotiation of contract terms when necessary

Secure and file all contracts in a single, centralized location

Readily retrieve contracts and contract details

Track all contract commitments with the use of contract administration tools

Prepare reports for management as necessary showing the status of contracts and outstanding commitments

Communicate contract changes to management for approval

Develop contract review and renewal process to capture business and organizational changes

Work directly with General Counsel and other designees as needed

Research and investigate facts and prepare documents, as necessary, to assist General Counsel

Research and analyze law sources to prepare legal documents

Prepare and maintain document files

Communicate and coordinate with General Counsel, internal clients, and outside counsel

Assist with claims, litigation matters, patent and trademark issues, and regulatory filings

Provide support and legal assistance in drafting, preparing, filing, organizing, and distributing legal documents

Perform a variety of administrative and staff support services, which may include routine clerical duties

Assist, as needed, with licensing and regulatory reporting requirements

Coordinate response to legal requests and/or subpoenas

Perform all administrative functions for the Legal Department

Perform miscellaneous job-related duties, as assigned

Daily coordination and meeting planning with counsel, customers, and employees

Provide support for internal and external meetings and events

Maintain key reports and documents for the General Counsel and staff

Manage the flow of paperwork & communication

Assist in preparation of training materials

Obtain necessary information to prepare statutorily required forms for corporate filings

Accept ownership of new and different requests to accomplish company and department goals; explore opportunities to add value and improve processes

Perform various projects as requested

Embrace and support growing business demands in a changing environment

Qualification

Contract law knowledgeDocument preparationMicrosoft Office proficiencyResearch skillsProject management skillsMulti-taskAttention to detailInterpersonal skillsOrganizational skillsTeamwork

Required

The successful candidate requires the minimum of a high school diploma or equivalent

A minimum of 5 years of experience in an office support environment is required

Prior experience in a corporate law department, law firm or with legal documents is required

Strong knowledge of contract and business law, practices, principles, and procedures

High attention to detail and accuracy

Position requires proficient knowledge of Microsoft Office programs - intermediate to advanced Outlook, Word, Excel, and PowerPoint skills

Expertise in document preparation, redlining, and proofreading is required

Requires strong interpersonal skills and the proven ability to work effectively as a team member while possessing the flexibility to assist in assigned projects

Requires strong organizational skills and the proven ability to multi-task and prioritize, and to anticipate stakeholder needs without direct instruction and be proactive in addressing them

Demonstrated ability to work independently

Demonstrated ability to manage a high volume of documentation both in hard copy and electronic format in an organized and systematic manner

Demonstrated ability to handle multiple projects simultaneously with tight deadlines

Ability to contribute to team effectiveness

Communicates effectively with all levels of management

Follows thru with assignment requests independently

Available to manage job responsibilities as required

Preferred

An Associate's or bachelor's degree preferred

Research and project management skills are highly desired

Benefits

Best-in-class health benefit programs that provide eligibility on 1st day of employment

401k match

Paid Volunteer Community Service Day

Medical, Dental, Vision, and Prescription

Flexible Spending Account (FSA) options for Medical and Dependent Care

Paid Time Off (PTO), Floating Holidays (FH)

Paid Holidays

401(k) Plan with Company Match

Company Paid Life Insurance

Voluntary Life Insurance

Short- and Long-Term Disability

Professional Development

Tuition Reimbursement

Annual Incentive Plan (AIP)

Referral Bonuses

Paid Volunteer Community Service Day

Tobacco and Drug-Free Campuses

Employee, family, and friend’s discount

Company

Rinnai America Corporation

Rinnai America Corporation, a subsidiary of Rinnai Corporation in Nagoya, Japan, was established in 1974 and is headquartered in Peachtree City, Georgia.

Founded in 1974

Peachtree City, Georgia, USA

201-500 employees