Valtech · 1 day ago
Office Experience Specialist (Part Time)
Charlotte, NC
Part-time
Onsite
Senior Level
$20/hr - $25/hr
5+ years expValtech is the experience innovation company that partners with some of the world’s most recognized brands. They are seeking a highly motivated and adaptable Office Experience Specialist to support their Americas office experience, overseeing operations and driving employee engagement.
ConsultingInformation ServicesInformation Technology
Responsibilities
Opening and closing the office
Handling building entry requests, vendor coordination, and facility management
Restocking, reordering, and organizing office supplies, snacks, and beverages
Maintaining a clean, functional, and inspiring workspace
Act as the main point of contact with building management and local vendors in Charlotte, ensuring high service standards and alignment with Valtech's values
Monitor and stay informed about regional developments such as natural disasters, political events, public demonstrations, or environmental challenges (e.g., droughts) to proactively adjust office operations, employee communications, and safety protocols, ensuring a supportive and compliant workplace
Ensure all employees and visitors feel welcomed and supported with the tools and resources they need
Collaborate with leadership and the Americas OX team to implement programs that enhance employee engagement and align with Valtech's culture and Employee Value Proposition (EVP)
Support virtual and hybrid work strategies, including coordinating coworking spaces and virtual activities
Collaborate with client-facing teams to facilitate successful meetings, events, and workspaces, including setting up specialized environments (e.g., clean rooms) and coordinating logistics for offsites, workshops, or other client-related activities to ensure a seamless and professional experience
Plan and execute onsite and virtual events including: Securing venues, managing catering, and preparing communications materials
Providing on-the-ground support in Charlotte to ensure the success of events
Work closely with the Americas OX Team to ensure consistency across Valtech’s regions and offices, aligning local practices with global standards
Research and implement best practices for hybrid office models, ensuring compliance with local legislation and alignment with Valtech’s sustainability goals
Partner with the Sustainability and Health & Safety teams to evaluate vendor relationships and explore sustainable, impactful solutions
Actively support the local Health and Safety (H&S) vendor to schedule the yearly mandatory health and safety training, as well as supporting the legal requirements to be in compliance with the H&S program
Support special projects related to office renovations, openings, and consolidations
Assist with complex calendar management, meeting logistics, and scheduling across multiple time zones
Coordinate directly with leadership and executive assistants, ensuring high levels of professionalism and excellent communication
Support regional leadership with operational projects, event planning, and other administrative needs as required
Qualification
Required
5+ years of experience in office management or a similar role, preferably in a regional or multi-location context
Excellent written and verbal communication skills in English
Ability to work on-site at our Charlotte, NC office
Capable of lifting and carrying items weighing up to 50 lbs. Ability to receive deliveries from our vendors, such as office supplies, food, and beverages
Ability to stand and walk for extended periods throughout the shift
Strong organizational, project management, and multitasking skills, with attention to detail
Proven ability to prioritize and manage changing priorities in a fast-paced environment
Ability to maintain confidentiality and handle sensitive information with professionalism
Preferred
Experience managing hybrid work environments and supporting employees both virtually and in-person
Collaborative mindset with a proactive approach to identifying and solving challenges
Experience coordinating large events, managing executive-level calendars, and preparing materials for meetings
Proficiency in Portuguese, Spanish and French is a plus but not required
Benefits
Flexibility, with remote and hybrid work options (country-dependent)
Career advancement, with international mobility and professional development programs
Learning and development, with access to cutting-edge tools, training and industry experts
Medical, dental, and vision insurance for you and your family, plus employer contributions to Health Savings Accounts
Company
Valtech
Valtech is a digital agency that offers marketing, digital technology, and business transformation consulting.
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2021-07-14Acquired
2001-01-12IPO
Leadership Team
Laurent Pretet
Group CFO
Christoph Thommen
Group EVP / COO - Business Innovation & Optimization
Recent News
2025-09-30
Company data provided by crunchbase