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Carnegie Mellon University · 4 weeks ago

Office Assistant (Temporary) – Office of International Education - Office of the Provost

Pittsburgh, PA

Full-time

Onsite

Entry Level

2+ years exp

Carnegie Mellon University is seeking a temporary Office Assistant for the Office of International Education. The role involves assisting with visa document preparation for students and scholars, managing student records, providing administrative support, and handling inquiries in a busy reception area.

EducationHigher EducationUniversities

Growth Opportunities

No H1B

Responsibilities

Assists with processing l-20s and DS-2019s for new and continuing students and scholars; updates student and scholar database; corresponds with students, scholars and departments and electronically send visa documents

Provides back up support for front desk reception: receive and welcome walk-in customers and phone customers, respond to general office emails, answer basic immigration questions as well as answering questions on non-immigration, study abroad and procedural matters

Administrative work including routine database and paper file updates/maintenance, file inactivation’s, assistance with tasks/projects for advisors, Study Abroad support and general filing, other miscellaneous job-related duties as assigned

Qualification

Microsoft ExcelDatabase entryOrganizational skillsInterpersonal skillsCommunication skillsJudgmentConfidentialityAdaptabilityTeam collaboration

Required

Associates Degree or equivalent combination of training and experience required; bachelor's degree preferred

2 or more years clericals and/or office experience, including word processing or database entry experience

Strong organizational, interpersonal, and communication skills, as well as composure and the ability to work well under the pressure of a busy office environment

Ability to handle multiple tasks, with a high level of complexity, simultaneously as well as the ability to prioritize and complete tasks in a timely manner

Ability to exercise judgment and maintain confidentiality are critical as is a willingness to assume responsibility and work collaboratively

Experience with various computer applications, including Microsoft Office products is expected with emphasis on Microsoft Excel

Successful pre-employment background check