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Jackson Lewis P.C. · 1 day ago

Office Administrator

Melville, NY

Full-time

Onsite

Mid Level

$140K/yr - $150K/yr

Jackson Lewis P.C. is a leading law firm focused on employment and labor law, providing proactive strategies and solutions for employers. The Office Administrator will work directly with the Office Managing Principal and attorneys to ensure smooth daily operations and administration in the Melville office.

Consulting

H1B Sponsor Likely

Hiring Manager

Lee Manning, PHR certified

Responsibilities

Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives

Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office

Prepare capital and operating budgets and monitor expenses

Support all Firm policies and procedures

Administration responsibilities including:

Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development

Recruitment of staff

Onboarding, orientation and training of staff as well as onboarding of attorneys

Off-boarding of terminated employees

Supervise secretarial and other support staff

Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff

Manage employee relation issues in the office

Make recommendations for staff assignments to attorneys

Monitor staff attendance, vacations, and other absences from the office and approves timecards

Manage support staff workflow and the mail/supply operation for optimum efficiency

Resolve general staff issues

Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact

Work with various departments to coordinate logistics of staff training

Partner with Facilities on office renovations and maintenance

Support local Marketing events and Marketing Manager

Perform other administrative duties as assigned

Qualification

BudgetingOffice managementStaff recruitmentEmployee relationsCollaboration

Required

Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives

Work collaboratively with Office Managing Principal (OMP) and staff to oversee Budgeting, IT, Facilities Planning, HR and other functional areas in the office

Prepare capital and operating budgets and monitor expenses

Support all Firm policies and procedures

Manage day to day office operations enabling Office Managing Principal (OMP) to focus on practice and business development

Recruitment of staff

Onboarding, orientation and training of staff as well as onboarding of attorneys

Off-boarding of terminated employees

Supervise secretarial and other support staff

Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff

Manage employee relation issues in the office

Make recommendations for staff assignments to attorneys

Monitor staff attendance, vacations, and other absences from the office and approves timecards

Manage support staff workflow and the mail/supply operation for optimum efficiency

Resolve general staff issues

Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact

Work with various departments to coordinate logistics of staff training

Partner with Facilities on office renovations and maintenance

Support local Marketing events and Marketing Manager

Perform other administrative duties as assigned

Company

Jackson Lewis P.C.

Glassdoor4.0

Jackson Lewis P.C.is a workplace law firm.

Founded in 1958

White Plains, New York, USA

1001-5000 employees

http://www.jacksonlewis.com

H1B Sponsorship

Jackson Lewis P.C. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (3)

2023 (3)

2022 (6)

2021 (5)

2020 (3)