Redwood Electric Group ยท 21 hours ago
Group Administrative Assistant
Vacaville, CA
Full-time
Onsite
Mid Level
$65K/yr - $75K/yr
3+ years expRedwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support their on-site Project Management and Field teams. This role is essential for maintaining smooth project operations and requires strong organizational skills and effective communication across teams.
ConstructionIndustrial DesignIndustrial Engineering
Hiring Manager
Kelley Bristol
Responsibilities
Serve as primary contact for property management and all building-related vendors
Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment
Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access
Update and issue key fobs for new employees, and manage access removal when employees separate
Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department
Maintain current phone extension lists and office directories in coordination with IT
Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed
Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders
Maintain organized digital and hard-copy filing systems for all project documentation
Ensure data alignment between ProjectSight and Foundation for budgets and executed documents
Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs
Support project setup, billing, insurance certificates, meeting minutes, and correspondence
Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation
Assist with training coordination, attendance tracking
Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access
Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics
Qualification
Required
Strong proficiency in Microsoft Excel, Word, and Outlook
Experience with project management software, preferably ProjectSight
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Ability to prioritize tasks and maintain accuracy under tight deadlines
Professional, proactive, and service-oriented approach to internal and external customers
High school diploma or GED required
Minimum of 3 years of administrative assistant experience, preferably in the construction industry
Company
Redwood Electric Group
Redwood Electric Group is a construction company that provides electrical construction and design services.
1001-5000 employees
H1B Sponsorship
Redwood Electric Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Mark Daines, CPA
Chief Financial Officer
Recent News
2025-07-18
Company data provided by crunchbase