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IDEA Public Schools · 3 weeks ago

Grant Accounting Manager

United States

Full-time

Remote

Mid Level

$82K/yr - $96K/yr

3+ years exp

IDEA Public Schools is seeking a Grant Accounting Manager to join our growing Business Office team. In this role, you will ensure accurate financial reporting and strict compliance with U.S. GAAP for non-profit organizations, while supporting IDEA Public Schools in meeting annual operating income goals.

CommunitiesEducationNon Profit

Responsibilities

Lead month-end close strategies for local, state and federal funds, ensuring all activities are completed accurately and on schedule in alignment with the Month-End Close Processing Checklist

Review and reconcile grant-related accounts, ensuring accuracy, reasonableness of expenditures, timely reclassifications, and strong internal controls across Statement of Activity accounts

Serve as the primary consultant to grant directors and managers, providing expert guidance on federal, state, and local grant regulations, allowability of expenses, wage approvals, and compliant purchasing

Ensure timely and compliant grant drawdowns, completing state and federal reimbursement requests by the 12th business day each month on TEA and G5 systems

Monitor and interpret evolving regulatory requirements, maintaining up-to-date grant fiscal management standards and updating the Accounting HUB with relevant changes

Collaborate cross-functionally with payroll, budget, purchasing, accounts payable, and program teams to ensure all grant transactions are allowable and supported by proper documentation

Support audit readiness and compliance, assisting with grant-related audits, mitigating risk through ongoing monitoring, and ensuring expenses charged to federal grants meet all regulatory requirements

Attend grant meetings to inform leaders of regulatory changes, spending strategies, wage approvals, and purchasing requirements

Work collaboratively across departments to gather documentation needed for grant reconciliations and month-end processes

Partner with external entities to troubleshoot and resolve issues during reconciliation or financial review processes

Review payroll transactions to confirm that all employees paid from federal grants align to approved rosters

Prepare journal entries, payroll adjustments, and reclassifications for unallowable or miscoded transactions

Prepare forecasts of grant-related revenues and expenses to support interdepartmental planning, treasury cash flow projections, and annual budget development

Develop and maintain grant performance reports, KPI dashboards, and analytics tools to support portfolio monitoring

Promote a collaborative, supportive culture within the accounting team rooted in trust, respect, and shared accountability

Other duties as assigned

Qualification

Grant AccountingU.S. GAAPFederal Grant RegulationsFinancial ReportingBudgetingAnalytical SkillsCPA (preferred)Communication SkillsOrganizational Skills