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TRDI Incorporated · 1 month ago

Executive Assistant (Full-Time)

San Antonio, TX

Full-time

Onsite

Mid Level

3+ years exp

TRDI Incorporated is seeking an Executive Assistant to support their executives and manage office operations. The role involves coordinating meetings, managing calendars, and ensuring effective communication within the organization and with external partners.

Non-profit Organization Management

Responsibilities

Act as the point of contact among executives, employees, customers, and other external partners

Serve as Board Secretary – coordinating Board meetings, preparing agendas, gathering records and documents, taking minutes, and maintaining records in a neat and orderly manner

Manage information flow in a timely and accurate manner

Manage executives’ calendars and set up meetings

Make travel and accommodation arrangements

Prepare weekly, monthly or quarterly reports

Act as an office manager by keeping up with office logistics

Format information for internal and external communication with various stakeholders

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Organize and maintain the filing system

Collaborating with colleagues in obtaining and providing information for various business operations, such as insurance renewals, worker compensation records, electronic file feeds, support for medical insurance open enrollment, support for training and development in various areas

Coordinate corporate office general operational needs

Coordinate corporate event with internal and outside parties

Enhances division and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Other tasks directed by the Vice President and Senior Management