Clinical Architecture · 3 weeks ago
Executive Assistant to the Chief Executive Officer
Indianapolis, Indiana, United States
Full-time
Onsite
Mid LevelClinical Architecture is at the forefront of healthcare IT innovation, seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer. This role is critical in enhancing the CEO’s productivity and effectiveness by managing administrative operations and coordinating communications.
Health CareInformation ServicesInformation Technology
No H1B
Responsibilities
Organize, manage, and track the CEO’s workflow, priorities, and commitments
Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, travel, and conferences; proactively adjust as needed
Coordinate and prepare materials for meetings, including agendas and briefing documents
Accurately record and distribute meeting minutes
Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients
Coordinate all CEO-related logistics and interactions with internal and external leadership
Oversee administrative policies and office procedures; recommend improvements as appropriate
Draft and prepare executive-level responses to routine correspondence, memos, and communication
Review presentations, internal memos, whitepapers, and other content on behalf of the CEO
Assist with social media initiatives as needed
Monitor and manage ongoing priorities when the CEO is out of office
Provide general administrative and operational support as required
Qualification
Required
Proven experience as an Executive Assistant or in a similar administrative role
High school diploma or equivalent required
Strong interpersonal skills with the ability to build rapport and collaborate effectively
High level of discretion and ability to retain confidential information
Exceptional organizational skills with the ability to prioritize a dynamic workload
Strong problem-solving skills with a proactive, solutions-oriented mindset
Ability to meet deadlines in a fast-paced, rapidly changing environment
Professional level verbal and written communication skills
Proficient in Microsoft Office Suite
Applicants must be authorized to work in the U.S. without sponsorship
Preferred
Bachelor's degree in Management or related field preferred
Experience and / or knowledge in the Healthcare, Information Technology, or Engineering industries preferred
Benefits
Opportunities for learning, development, and growth.
Experiences that connect you with colleagues.
A laid-back work environment with thoughtful amenities.
Paid Volunteer Time, Paid Holidays & PTO, including our own winter break week for full-time team members.
Sabbatical opportunities for tenured team members.
Comprehensive Medical, Dental, Vision, and ancillary insurance options for eligible employees.
Maternity and Parental leave benefits.
Employer paid Short-term Disability & Long-term Disability.
Health and Wellness incentives.
401k Matching.
Company
Clinical Architecture
Clinical Architecture is about the evolution of healthcare information technology.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Charlie Harp
CEO
Joe Mize
Chief Technology Officer
Recent News
Precedence Research
2025-12-04
2025-06-30
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