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POAH Communities · 1 month ago

Talent Acquisition Associate

Boston, MA

Full-time

Hybrid

Entry Level

$33.43/hr - $35/hr

1+ years exp

POAH Communities is a mission-driven organization managing over 13,000 affordable housing apartments. The Talent Acquisition Associate will provide administrative and technical support to the HR department, focusing on recruiting, pre-employment screening, and hiring processes while ensuring a positive candidate experience.

Real Estate

Responsibilities

Take over the recruitment process when we are ready to prepare offer letters

Candidate pre-employment process, including written testing, pre-employment background and motor vehicle checks, pre-employment physicals and drug screenings, and collecting proper HR documentation from hiring manager

Ensure compliance with company policies and applicable laws throughout the process

Circulate new hire information to relevant departments for system access, workspace setup, and equipment needs

Manage new hire documentation in the Applicant Tracking System (ATS) and ensure HR has necessary documentation for onboarding

Serve as the primary point of contact for new hires prior to their start date, answering questions and ensuring a positive candidate experience

Maintain accurate candidate and new hire records in the ATS system

Assist with special projects, reporting, and process improvements related to onboarding as assigned

Submit invoices for payment and chargebacks to accounting as needed

Manage the recruitment process in the Company’s ATS for a dedicated portfolio of locations

Meet with hiring managers to determine staffing need and qualifications sought in potential candidates

Review resumes, conduct phone-screen interviews and provide assistance to hiring managers in determining appropriate candidates

Support and prepare hiring managers for interviews with candidates

Assist with tasks related to sourcing candidates, including coordinating job fair attendance, identifying new job boards, posting open positions, and working with vendors and agencies

Coordinate candidate pre-screening process, including written testing, pre-employment background and motor vehicle checks, pre-employment physicals and drug/alcohol screenings, and collecting proper HR documentation from hiring manager

Circulate new hire and agency temp information to relevant departments for system access and equipment needs

Assist with research, special projects, and reporting related to recruitment

Submit invoices for payment and chargeback

Draft correspondence, make photocopies, scan and fax documents, and other clerical functions

Other related tasks as assigned

Qualification

Applicant Tracking System (ATS)Recruitment Process ManagementOnboarding CoordinationOrganizational SkillsCommunication SkillsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookCustomer Service OrientationAttention to DetailDiscretion & ConfidentialityAdaptability

Required

1 - 3 years of experience in HR coordination, onboarding, or related support functions

Strong organizational skills with the ability to manage competing deadlines

Ability to work with urgency while ensuring accuracy and attention to detail

Experience handling sensitive and confidential information

Excellent oral and written communication skills

Strong customer service orientation

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Communication Skills – Clear, professional, and timely communication

Organization & Time Management – Prioritizing tasks and meeting deadlines in a fast-paced environment

Attention to Detail – Accuracy in documentation, and candidate data is critical. Catching small errors that could impact the candidate's experience

Adaptability – Staying flexible with shifting priorities and processes

Discretion & Confidentiality – Handling sensitive candidate and company information with care. Maintaining trust and professionalism at all times

Preferred

Experience with an Applicant Tracking System (ATS)

College degree

Benefits

Health & Wellness: Medical, dental, and vision insurance; wellness programming including monthly webinars and medical insurance discounts

Financial: 401(k) with up to 4% company match; FSA options for healthcare, dependent care, and commuting; Life & AD&D insurance; free financial coaching

Time Off: 15 days of PTO (increases with tenure), 2 personal days, and 11 paid holidays annually.

Paid Leave: 12 weeks Parental Leave; Bereavement; Jury Duty; Voting

Incentives: Employee referral bonus, suggestion rewards, employee recognition programming

Professional development opportunities: tuition reimbursement, mentorship program, ongoing training and learning sessions, professional certifications