Apply on Employer Site

Cumming Group · 23 hours ago

Document Controls Manager

Syracuse, NY

Full-time

Onsite

Mid, Senior Level

$95K/yr - $127K/yr

5+ years exp

Cumming Group is one of the fastest-growing project and cost management consultancies in the United States, known for its diverse project portfolio and strong growth. The Document Controls Manager will be responsible for managing project documentation and ensuring compliance with policies while collaborating with various stakeholders to support large-scale projects.

Construction

Growth Opportunities

Responsibilities

Set up the project filing system

Manage confidential project information utilizing a database, software, or filing system

Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract

Establish documentation policies, processes, and databases to ensure compliance and quality control

Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents

Plan, manage, and coordinate all aspects of the project schedule, scope, and cost

Value Engineer the project by identifying opportunities for savings and ensuring material substitutions are equal

Communicate with and manage project stakeholders

Prepare Project Management plan and fee budget/proposal at the project outset

Evaluate documents and communicate the client’s specific goals and expectations to all project team members

Develop and communicate action plans that will lead the project team throughout the project, beginning with the initial Project Management Plan

Re-evaluate the contract scope of work as the project progresses against the goals, expectations, and the needs of the client, and recommend adjustments as necessary

Coordinate with cost management group as applicable for preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation

Organize and maintain framework for project team processes and record keeping of electronic and physical documents

Drive the permitting process by designing team documents to be submitted to various local, state, and federal agencies and ensure the applicable permits are moving through the process efficiently

Ensure the project design management continues to follow the client project documents such as budget, scope, schedule, and client's design standards

Prepare cost and revenue projections

Other duties as assigned

Attendance at work during normal business hours

Qualification

Document Control certificationProcoreAutodesk Construction CloudElectronic Document Management SystemMicrosoft 365Construction administrationDependabilityEffective communicationTeam collaborationCreativity

Required

Experience with setting up and maintaining a project filing system

Experience with record retention, protection, retrieval, transfer and disposal

Ability to manage confidential project information

Utilize effective written and oral communication skills

Understand how your role contributes to the organization's goals

Deliver quality work product by role modeling organizational core values

Hold self-accountable to individual and team goals

Consistently communicates and collaborates with team members and clients

Build relationships with peers, leaders, and clients

Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression

Demonstrate ability to be dependable, diligent, and thorough

Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe