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McCarthy Building Companies, Inc. · 1 day ago

Project Administrator

Sacramento, CA

Full-time

Onsite

Mid Level

$24/hr - $32/hr

3+ years exp

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. The Project Administrator will provide complex office support, accounting administration, and reporting to ensure projects run smoothly, while collaborating closely with the Project Management team in a fast-paced environment.

Construction

H1B Sponsor Likely

Responsibilities

Review and assess certified payroll reports and labor compliance documents that are submitted onto LCPtracker and the DIR eCPR website. When there are discrepancies, reach out to contractors for clarification and resolution

Gather, review, and monitor certified payroll documents from internal sources and external trade partners to ensure compliance with all regulations

Answer/direct incoming calls and take messages as necessary

Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail

Keep Project Directory, Master File Index, and Subcontractor Index updated and current

Maintain filing system (Job site requirements and distribution of Division Office copies)

Maintain office supplies/equipment, ordering and scheduling maintenance as necessary

Assist Staff in project closeout responsibilities, including archiving of files

Become familiar with and utilize Field and Job Cost Procedures

Maintain job site filing

Schedule office equipment maintenance as necessary

Maintain office supplies

Assist Project staff with accounting and maintenance of cost reports

Set up vendor accounts for the Field Office as required

Process (or assist in processing) weekly payroll

Assemble Monthly Pay Requests to Owner

Process monthly billing from Subcontractors

Assist Project staff with maintaining Project Management Database

Produce manpower summary reports (from daily logs furnished by Superintendent)

Assist staff in assembling Progress Reports to the Owner

Process new hire trade employees according to Policies and Procedure manual

Track and maintain subcontractor and supplier records/requirements

Assist staff in maintaining the Project Management Database

Qualification

Certified PayrollAccounting AdministrationProject Management DatabaseMS Office ProficiencyConstruction ExperienceMulti-taskingAttention to DetailCommunication Skills

Required

Must have 3+ years or related experience preferably in the construction industry

Must be familiar with certified payroll, prevailing wage, and/or skilled and trained

Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM

Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details

Ability to work with all levels of project staff and organization

Preferred

Previous Construction experience preferred

Experience with Oracle a plus

Benefits

Bonus

Other benefits which can impact total compensation

Company

McCarthy Building Companies, Inc.

Glassdoor4.2

With 160 years spent collaborating with partners to solve complex building challenges on behalf of its clients, McCarthy Building Companies, Inc.

Founded in 1864

Saint Louis, Missouri, USA

5001-10000 employees

http://www.mccarthy.com

H1B Sponsorship

McCarthy Building Companies, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (18)

2024 (9)

2023 (25)

2022 (19)

2021 (19)

2020 (22)