Havas Street ยท 3 weeks ago
Program Coordinator
El Segundo, CA
Full-time
Hybrid
Entry Level
1+ years expHavas Street is a culture-driven creative agency within the Havas network, focused on connecting brands to real communities through street culture, music, sport, fashion, and emerging trends. They are seeking a Program Coordinator to support the delivery of large scale, global, and retail events, managing various aspects such as logistics, planning, and reporting.
AdvertisingMarketing
Hiring Manager
Owen Marchand
Responsibilities
Based on program, serves as the first point of contact for Brand Ambassadors, Field Managers, and Tour Managers; including problem solving and issue escalation
Manages the permit research process, including coordinating payment and payment tracking
Researches events, venues, vendors, permits, and storage facilities
Creates and helps to manage program schedules and/or calendars
Communicates with third party vendors and collects pricing and information
Facilitates event logistics and tracking
Market travel as needed for audits and trainings
Oversees the timely completion of event confirmation calls and conducts calls when needed
Participates on weekly or bi-weekly calls and communicates/inquires key information to/from field staff and/or clients
Creates databases when necessary for client programs and completes data entry as needed
Provides social media content from field to Program Manager as applicable to program
Conducts research including (but not limited to) client competitor analysis
Reviews and accepts individual expenses for field teams (client specific)
Creates all daily, weekly, program end, and custom reports as requested
Helps to write, create and compile training materials
Drafts and provides ideas for reporting, RFP response pieces, and program planning documents, with the help of the rest of the team
Assists intern manager with feedback and edits on their grammar, e-mails, tone and content for all documents
Submits staffing requests to Recruiting and conducts staff interviews as needed
Reviews staff in talent portal when needed
Communicates frequent updates to AE or AAE (as necessary)
Contributes positively to the agency culture, atmosphere and values and exudes a positive outlook on their team
Establishes professional and respectful relationships with staff
Qualification
Required
Bachelor's Degree in communications, liberal arts, business or marketing
One to two years of project management work experience
Strong writing, editing, listening and verbal communications skills
Capable of multitasking, prioritizing and organizing
Excellent attention to detail
Self-motivated and able to work well in a collaborative environment as well as individually
Great at time management, follow up, and results driven
Proficiency in Microsoft Office applications
Preferred
Experiential marketing experience
Company
Havas Street
Havas STREET is a marketing and advertising company specializing in brand activation and marketing services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Adrienne Cadena
Chief Executive Officer
Company data provided by crunchbase