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Odyssey Systems · 1 day ago

Program Management Support Specialist

Hanscom AFB, MA

Full-time

Onsite

Mid, Senior Level

3+ years exp

Odyssey Systems is a technical, engineering, and integration company serving the military's operational needs. They are seeking a Program Management Support Specialist to provide comprehensive acquisition program management and support to the Air Force Life Cycle Management Center, ensuring compliance with policies while delivering critical capabilities to the warfighter.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle

Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO)

Author, maintain, and disseminate critical program documentation, including: Monthly Activity Reports (MARs), PEO (Program Executive Office) Activity Reports (PARs), Acquisition Planning Baselines (APBs), Notice To The Field (NTTF)

Ensure all reporting accurately reflects key program performance indicators, including: Achievement of key milestones and deliverables, Progress against scheduled activities for the upcoming quarter, Detailed schedule planning, Monitoring of granular progress

Continuously monitor project activities to ensure strict adherence to contract terms and conditions

Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program

Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays

Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration

Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations

Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification

Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information

Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout

Demonstrate expertise in managing projects such as: Mass Labeling Project, Technical Order (TO) Consolidation Project, Publication of TO Consolidation

Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders

Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards

Apply analytical and problem-solving skills to identify challenges, develop effective solutions, and contribute to process improvements across the FBWS program

Qualification

DoD acquisition managementProgram managementMS Office proficiencyAnalytical skillsCommunication skillsProblem-solving skills

Required

Must be a US citizen

Must currently hold and be able to maintain an active Secret Clearance

Bachelor's or Master's Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR seven years of directly related experience, five of which must be in the DoD

Experience in DoD acquisition program management, especially in an acquisition Program Office environment

Proficiency with MS Office and related tools

Excellent written and verbal communications skills

Preferred

Master's or Doctorate Degree in a related field and 10 years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD