Skidmore, Owings & Merrill (SOM) · 9 hours ago
Timesheet Administrator
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $60K/yr
0+ years expSkidmore, Owings & Merrill (SOM) is a global firm committed to shaping a better future through sustainable and impactful work. The Timesheet Administrator will ensure accurate and timely completion of timesheets across the firm, monitor compliance, and manage Tableau dashboards to provide visibility into timesheet status.
ArchitectureCommercial Real EstateInterior Design
Responsibilities
Monitor daily and weekly timesheet completion in the firm's time and billing system (ie; Deltek Vision/ Vantagepoint)
Organize and prepare data entry incoming timesheets into the system. Maintain up to date view of missing, late, or incomplete timesheets by office, region, and studio
Utilize Tableau dashboard and follow up with staff
Take Tableau dashboard ownership and action
Serve as the primary owner of the Timesheet Compliance Tableau Dashboard (s)
Review Dashboards regularly to identify trends, problem areas, and chronic non-compliance
Translate dashboard insights into specific follow-up actions (ie; who to contact, which offices need support, where escalation is required)
Provide recurring summary views (ie; weekly snapshots) for office meetings
Partner with the Analytics/BI team to refine dashboard structure, filter, and views as needs evolve
Send clear, consistent reminders before deadlines to encourage on-time timesheet completion
After each deadline, chase outstanding timesheets via email and other communication channels
Adjust messaging for different audiences: friendly reminder for individuals, consolidated lists for managers, concise summaries for leadership
Use agreed escalation paths for to bring chronic non-compliance to the attention of office leaders, studio directors, and HR when necessary
Create and maintain standard operating procedures (SOPs) for timesheet completion, reminders, escalation, and reporting
Document expectations, cut-offs, coding rules, and common FAQs in a clear, user friendly format
Support onboarding of new employees by providing timesheet training materials and answering basic questions
Update documentation whenever system, processes, or expectations change
Produce weekly and monthly compliance reports showing on time completion rates, late and missing timesheets, and trends (by office, studio, and region)
Use insights from Tableau and other reports to recommend process improvements (ie; clearer deadlines, better reminders, system tweaks)
Qualification
Required
0-2 years of experience in administrative, coordination, finance, or operations roles
Experience in a project-based or professional services environment (ie; architecture, engineering, design, consulting, etc.) strongly preferred
Comfort working with enterprise systems such as Deltek Vision/ Vantagepoint, Workday, or similar (or strong aptitude to learn)
Solid skills in Excel/ Google Sheets (filters, pivots, basic formulas) for tracking and analysis
Strong willingness to learn Tableau or other BI/ dashboard tools
Excellent written and verbal communication skills; able to be clear, firm, and professional with staff of all levels
Strong attention to detail and ability to manage large volumes of small, time sensitive items
Benefits
Medical, dental, vision, disability, and life & accident insurance
401K matching, pre-tax spending accounts, and employee discount programs
Inquire about our approach to flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development
Company
Skidmore, Owings & Merrill (SOM)
A global collective of architects, designers, engineers, and planners building a better future. Named No.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Candace Carroll
Chief Financial Officer
Carrie Byles
Partner
Recent News
2025-10-14
2025-09-26
Company data provided by crunchbase