YMCA of Central & Northern Westchester · 3 weeks ago
OFFICE MANAGER – EARLY LEARNING CENTER
Valhalla, NY
Full-time
Onsite
Mid Level
$18/hr - $22/hr
3+ years expThe YMCA of Central & Northern Westchester is seeking an Office Manager for their Early Learning Center, responsible for supporting the Center Director and managing administrative functions. This role involves overseeing office operations, engaging with families, and ensuring compliance with health and safety regulations.
Education Management
Responsibilities
Oversee daily office operations to ensure a clean, organized, safe, and efficient workspace
Manage office supply inventory, place orders as needed, and maintain accurate records
Coordinate maintenance and repair of office equipment and facility needs
Maintain filing systems and administrative records in compliance with YMCA policies and licensing requirements
Provide administrative support to the Center Director and Regional Director, including scheduling and correspondence
Prepare reports, memos, and internal communications as directed
Maintain and update student and staff records, ensuring accuracy and confidentiality
Serve as the first point of contact for parents and families, providing information, guidance, and support
Manage enrollment processes, including inquiries, applications, tours, and documentation
Coordinate parent-teacher conferences, meetings, and center-wide events
Support family communication through newsletters, emails, and other center communications
Assist with payroll preparation and timekeeping accuracy
Coordinate with the accounting department to support financial reporting and documentation
Liaise with vendors and service providers to ensure timely delivery of supplies and services
Support compliance with all health, safety, and childcare licensing regulations
Assist in planning and coordinating facility maintenance, improvements, and office moves
Maintain required documentation related to inspections, drills, and safety procedures
Assist with onboarding new employees, including preparing workstations and orientation materials
Maintain employee personnel files and administrative HR documentation
Provide general administrative support to teaching and support staff as needed
Assist in classrooms during staff absences to ensure appropriate supervision ratios are maintained
Qualification
Required
Minimum of 3–5 years of experience in office management, administrative support, or early childhood education settings
Excellent organizational and time-management skills
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management systems
Ability to multitask, prioritize responsibilities, and meet deadlines
Strong problem-solving skills with attention to detail
Ability to maintain confidentiality and handle sensitive information professionally
Preferred
Associate's degree in Business Administration, Management, Early Childhood Education, or a related field preferred
Prior experience in an early learning center or educational environment is highly desirable
Company
YMCA of Central & Northern Westchester
The YMCA of Central and Northern Westchester is committed to youth development, healthy living, and social responsibility.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase