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AIG · 2 days ago

ECL Administrative Operations Coordinator

Boston, MA

Full-time

Onsite

New Grad, Entry Level

AIG is a global leader in commercial and personal insurance solutions, seeking an ECL Administrative Operations Coordinator to support the Global Engineering Client Logistics Team. This role involves managing vendor invoices, engaging in client-facing activities, and assisting leadership with various operational tasks to ensure effective team operations.

BankingFinancial ServicesInsurance

H1B Sponsor Likely

Responsibilities

Support vendor management by tracking vendor invoices, ensuring vendor work billed has been performed, and processing invoices for payment in internal systems

Engage in client facing activities such as distributing reports, scheduling surveys, creating presentations and following up on risk improvement recommendations and assisting with presentation creation/editing

Attend team meetings to provide support for designated regions

Assist leadership with tasks that help facilitate the effective operation of the team such as:

Managing calendars, budgeting for and arranging on-site meetings, tracking expenses

Identifying and resolving administrative and operational issues by analyzing information and communicating solutions

Participating in the work assignment process by routing incoming requests

Creating reports and analyzing data using tools such as Power BI

Managing and ownership of group mailboxes, account lists, shared drives, team sites, etc

Assisting with the maintenance of account and prospect lists, liaise with underwriting to ensure status and information on accounts is accurate

Providing special project support for the global team

Qualification

Microsoft Office 365Power BIData analysisClient servicingSAPService NowShare PointConcurSalesForceLearning agilityProblem-solvingCommunication skillsTime management

Required

Proven experience in similar administrative and/or operational support roles

Advanced knowledge of Microsoft Office 365 applications including but not limited to Excel, Power BI, PowerPoint, MS Teams, etc

Strong problem-solving skills with a proactive approach

Data-driven individual who focuses on accuracy and attention to detail

Learning agility – willingness to learn from experiences and new situations

Client servicing – ability to anticipate internal and external client needs and act proactively

Ability to work on long term projects with minimal oversight

Exceptional written and oral communication skills with internal and external stakeholders

Effective time management skills with the ability to manage multiple priorities

Ability to work flexible hours to attend global phone meetings in early morning/late evening

Preferred

Experience utilizing enterprise systems such SAP, Service Now, Share Point, Concur, SalesForce a plus

Benefits

Total Rewards Program

Health, wellbeing and financial security

Professional development

Company

AIG

Glassdoor3.7

AIG is a global insurance company providing insurance products to support clients in business and in life.

Founded in 1919

New York, New York, USA

10001+ employees

https://www.aig.com/

H1B Sponsorship

AIG has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2023 (4)

2022 (23)

2021 (5)

2020 (13)