This job has closed.

Briefly · 1 month ago

Intellectual Property Administrative Assistant

United States

Full-time

Remote

Entry Level

$25/hr - $32/hr

2+ years exp

Briefly is a support organization under NovaLaw, which runs the back-office operations of a global law firm known for its excellence and innovation. The role of Intellectual Property Administrative Assistant involves supporting intellectual property attorneys and performing various patent and administrative functions in a fast-paced environment.

Law Practice

Hiring Manager

Sarah Guidry

Responsibilities

Prepare patent prosecution documents for review by attorneys; forwarding documents to client

Prepare documents for filing with USPTO, including organizing for attorney review and uploading to USPTO as directed

Prepare reporting letters as needed for Office Actions and other filings

Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, Excel, iManage, and Adobe Acrobat as necessary

Compose routine correspondence and emails to attorneys and clients, as needed

Assisting in preparation and forwarding of invoices to clients

Upload/download patent-related documents, correspondence, and data to and from client systems

Download documents from USPTO website as needed in conjunction with reporting Office Actions, or as needed for other projects as requested

Acknowledge correspondence, emails, faxes, and other incoming client correspondence as requested

Perform quality control to ensure work products are free from errors or inconsistencies

Coordinate internally with departments and externally with clients, external counsel, and other vendors to obtain and exchange information and documentation related to legal matters

Provide backup secretarial assistance to partners, associates and other legal and administrative staff as assigned

Other administrative tasks and project assistance as assigned

Qualification

Patent ExperienceMicrosoft Office SuiteAdobe AcrobatOrganizational SkillsCommunication SkillsEfficiencyPractical ThinkingAttention to DetailCustomer OrientedInitiativeProject Management

Required

Proficient with Adobe and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Strong professional communication and interpersonal skills in dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff)

Strong organizational skills with attention to detail

Ability to prioritize and meet deadlines

The ability to understand and follow oral and written directions

Ability to work independently or as part of a team

Associate Degree from an accredited college or university

Experience with Microsoft Office Suite and Adobe

2+ years of working in a legal office environment