USAJOBS · 1 month ago
Administrative Specialist NF3 RFT
Quantico, Virginia, USA
Full-time
Onsite
Mid Level
$42K/yr - $47K/yr
3+ years expMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! This position provides administrative and clerical support to MCFTB staff, ensuring smooth operational processes and compliance with directives and regulations.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Provides administrative and clerical support to MCFTB staff, including but not limited to, printing/assembling training materials and handouts, coordinating session rooms, and reconfirming class attendance. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters
Reviews and interprets directives and regulations. Maintains official files, revises and disposes of files in accordance with governing procedures. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepare correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer (PC) to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements. Maintains correspondence tracking system to ensure timely and accurate completion of tasks issued by higher headquarters
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Receives telephone calls, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members
Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests
Responsible for coordinating marketing to promote awareness, education and provide resources for the MCFTB Program, distributing to installation location
Qualification
Required
Three years' experience that demonstrates broad knowledge of administrative practices and principles
Skill to organize and coordinate multiple high visibility projects simultaneously
Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation
Skill to operate a personal computer and associated peripheral equipment and software
Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies
Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization
Must be able to obtain and maintain a National Agency Check with Inquiries and State Criminal History Repository Check (CNACI) background checks which are required for positions that involve working with children under the age of 18
Benefits
Stability of Federal Civilian Service
People with passion for doing work that matters
Quality of Work Life Balance
Competitive Pay
Comprehensive Benefit Packages
Marine Corps Exchange and Base Facility Privileges
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
Late StageRecent News
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