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Beacon Health System · 1 month ago

Health And Wellness Coordinator

Granger, IN

Full-time

Onsite

Mid Level

3+ years exp

Beacon Health System is focused on enhancing employee health and wellness through various initiatives. The Health And Wellness Coordinator will support the Employee Health and Associate Wellness teams by assisting in the planning, implementation, and monitoring of wellness programs, while also managing administrative tasks to ensure efficient operations.

FitnessHealth Care

Hiring Manager

Robert Goldwire

Responsibilities

Serve as the primary administrative assistant for Employee Health and the Associate Wellness team

Schedule and confirm Employee Health and wellness appointments

Assist with data entry, chart maintenance, and document management within Employee Health record systems

Manage incoming calls, emails, and correspondence related to Employee Health and wellness appointments

Support staff with clerical tasks, including filing, scanning, faxing, copying, and preparing packets or materials for clinics and screenings

Maintain office supplies, inventory, and assist with vendor coordination for Employee Health clinics

Provide administrative support for compliance tracking, reporting, and communication related to vaccinations, screenings, and wellbeing initiatives

Working with vendors and internal parties regarding annual plan set-up, scheduling, and communication of program

Tracking program participation and communicating non-participant information to vendors as necessary

Working closely with the PBM to establish 340B program eligibility based on participation results

Communicating results of the annual program with associates and assisting with the development of future wellness programs and initiatives based on these results

Coordinating annual wellness celebration activities

Participating as a member of the Total Wellbeing Committee

Answering employee questions regarding wellbeing programs

Managing and tracking monthly billings and premium payments for the Wellness program

Assisting in drafting employee communications with respect to wellbeing programming to provide continuing education

Implementing wellbeing-related activities (e.g., health screenings, lunch-and-learn seminars, fitness classes)

Staying current on national wellness initiatives and maintaining a network of resources to enhance participation

Serving as a contact for employees across all Beacon entities for benefits-related questions or concerns

Responding in a timely manner to inquiries (phone, email, or in person) and explaining various benefits including paid time off, health/dental/life insurance, FSA, COBRA, tuition reimbursement, employee discounts, and other applicable benefits

Developing and maintaining strong working relationships with Third-Party Administrators and other vendors

Playing a key role in activities related to Open Enrollment, including communications and employee support

Communicating with the Benefits and Compensation Administrator regarding adjustments to employee data maintained in PeopleSoft (e.g., benefits added or terminated)

Performing special projects as assigned

Attends and participates in department meetings and is accountable for all information shared

Completes mandatory education, annual competencies and department-specific education within established timeframes

Completes annual employee health requirements within established timeframes

Maintains license/certification, registration in good standing throughout the fiscal year

Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department

Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self

Adheres to regulatory agency requirements, survey process and compliance

Complies with established organization and department policies

Available to work overtime in addition to working additional or other shifts and schedules when required

Qualification

Employee Health supportWellness program coordinationMicrosoft Office proficiencyHR/health databasesCustomer service skillsProfessional demeanorOrganizational skillsCommunication skillsAttention to detailTime management