Ravinia Festival · 1 month ago
Seasonal Assistant, Corporate Relations
Highland Park, IL
Full-time
Hybrid
New Grad, Entry Level
$16/hr - $16/hrRavinia Festival is a non-profit arts organization, and they are seeking a Seasonal Assistant to assist with the coordination and implementation of the corporate fundraising campaign. This role provides support for corporate displays and events, contributing significantly to the success of the Development Department and the Corporate Relations team.
Event PromotionEventsMusic
Responsibilities
Coordinate onsite displays with clients, including establishing event timeline, arranging set-up with facility staff, overseeing event implementation and activation, and delivery of branded premiums, as needed
Assist with coordinating and managing corporate events throughout the summer, including Corporate Night Reception and other events as needed
Assist in management of corporate sponsor entertainment, including arranging concert ticketing, parking, and providing assistance as needed to corporate team and clients during events, and working corporate events (as needed)
Implement sponsorship agreements, including writing acknowledgements, sending benefit packets, creating pledge letters, invoice processing, and submitting gift entry forms
Document sponsor recognition and events - taking photos throughout the season, scanning materials and taking screenshots of online recognition among other documentation
Prepare sponsorship year-end reports customized for each corporation using impression data from print, online and outdoor advertisements, onsite recognition, direct mail, and various promotional materials
Fulfill concert tickets, dining reservations and parking requests by corporate executives
Other duties as assigned, including assisting the development team on the donor concierge phone line and email, and at various department events throughout the year such as season previews, donor receptions, annual Golf Outing, Music Matters Benefit and Women’s Board Gala
Qualification
Required
Passion for Ravinia's mission, particularly music and music education
Exceptional guest service, communication and interpersonal skills
Superior verbal and written communication skills
Excellent analytical and problem-solving skills with the ability to quickly and calmly address a situation
A desire to learn and work proactively to stay a step ahead of needs of department staff and sponsors/clients
Outstanding ability to manage and prioritize multiple projects simultaneously with great attention to detail and agility to switch gears at a moment's notice
Ability to communicate and collaborate with a variety of people, including staff, vendors and sponsors, with professionalism
Capability to work well in a team environment across departments as well as independently
Proficiency in Google (Slides, Sheets, Docs) and Microsoft Office (PowerPoint, Excel, Word) including mail merge
Proficiency in Zoom Meetings and related video conferencing tools
Ability to work onsite as needed
Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season
Ability to lift at least 25 lbs
High School diploma or equivalent
Preferred
At least two years of college experience preferred
Coursework in arts administration, marketing or business preferred
Event coordination experience a plus
Experience in working with databases (Audienceview is a plus, but not required)
Benefits
May be able to use for class credit
Company
Ravinia Festival
Ravinia Festival®, North America’s oldest music festival, stands today as its most musically diverse, presenting over 100 different events throughout the summer.
Founded in 1904
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeffrey P. Haydon
President & CEO
Recent News
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