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Concord Community Schools · 3 weeks ago

Case Conference Coordinator/Administrative Secretary

Elkhart, IN

Full-time

Onsite

New Grad, Entry Level

Concord Community Schools is dedicated to providing quality education and support for exceptional learners. The Case Conference Coordinator/Administrative Secretary will provide administrative and clerical support to ensure effective practices within the Department of Exceptional Learners.

Primary/Secondary Education

Responsibilities

Responsible for ensuring matters relevant to the department are handled consistently within the confines of the laws that govern confidentiality and efficacy in the position

Perform general office responsibilities such as placing and receiving phone calls, emails, and other correspondence for all faculty and staff within the Department of Exceptional Learners

Create and maintain student information and file management within multiple virtual and physical locations

Manage schedules of multiple staff and faculty as it pertains to their participation in IEP case conferences and other required participation

Designs, creates, duplicates, and distributes school publications as directed by the Director of Exceptional Learners

Requests and sends student records and submits documentation for student progress

Archives files and stores them safely and within the confines of the laws that govern student information

Create and update information for student Individualized Education Programs (IEPs) in the student information system (SIS)

Communicate updates to certified staff and related service providers when an IEP is completed for any given student

Maintain and gain knowledge of current and upcoming regulations that govern IEP delivery and assurances

Generate, deliver, and manage reports from the system used to create and maintain IEPs

Collaborate with other district clerical and administrative staff

Other duties as assigned

Qualification

Word processingSpreadsheet managementDatabase managementBilingual (Spanish)Ethical commitmentSolution orientedTime managementCommunication skillsAttention to detail

Required

High school diploma or equivalent

Proficiencies in word processing, graphic reporting, spreadsheet and database management, presentation programming, and other general to advanced office skills

Demonstrate adept communication skills both written and oral

Willingness to improve and/or develop job-related skills

Excellent time management skills and demonstrated ability to organize and prioritize follow through on work-related tasks

Demonstrated ability to provide clear and concise directions that are easily understood and followed

Ability to cooperate with a variety of constituencies and other stakeholders

Confidential, trustworthy, analytical, self-motivated, and attentive to details

Unimpeachable ethical commitment

Strength-based and solution oriented