Gateways Hospital and Mental Health Center · 1 day ago
Quality Governance Coordinator
Los Angeles, CA
Full-time
Onsite
Mid Level
$95K/yr - $104K/yrGateways Hospital and Mental Health Center is focused on providing quality mental health services, and they are seeking a Quality Governance Coordinator to manage and maintain Agency-wide documents. This role involves ensuring document accuracy, organization, compliance, and overseeing the document lifecycle from creation to archival.
Health CareHomeless ShelterHospitalMental HealthNon ProfitWellness
Responsibilities
Develop and maintain the central database for all policies and procedures, clinical documents, and forms for every department within the organization, ensuring all information is accurate and up to date
Provide training for database users on navigating the system, as well as accessing relevant policies, documents, and forms
Develop and oversee a document control policy that defines the procedures, lifecycle, and provides detailed descriptions of each section within the policy template
Oversee document lifecycle management, from creation to archival or retirement
Develop and update policies as needed, consulting subject matter experts to ensure alignment with department or program requirements and workflows
Communicate and coordinate with the committee chair to ensure timely submission of required documents in preparation for the committee meeting
Follow up with all contributors involved in creating or updating documents to ensure progress, and support further follow-up as needed. Determine when delaying approval is appropriate to ensure adequate review and feedback, while still meeting any pertinent requirements or deadlines
Update and create new templates as needed
Ensure that accurate information is entered into the database for each document as it progresses through the document lifecycle
Track all documents, including the name of the document, the document owner, status, and planned approval date and committee
Engage with department leadership and provide status reports on a routine basis regarding policies, documents, or forms currently under review
Coordinate and engage with Electronic Health Record System (EHRS) staff to keep form updates synced between the system and documentation
Maintain organization of clinical forms to ensure a smooth transition to Downtime Procedures for all EHRS users
Facilitate annual review of policies that have not been reviewed within 3 years of their latest approval date, ensuring all policies have been reviewed minimally every 3 years
Ensure that only the correct, approved versions of documents are in circulation
Verify that all documentation adheres to internal policies and external regulatory standards
Properly store, archive, retire, or dispose of documents, according to Agency policy
Maintain Word and PDF forms up to date, and provide a fillable PDF for staff, particularly for clinical use during downtime
Submit all required documents for legal, accreditation, regulatory, compliance, risk management, or leadership requests
Performs other additional tasks as directed
Qualification
Required
Comprehensive management and maintenance of Agency-wide documents
Ensuring that all documents are accurate, well-organized, kept up-to-date, easily accessible, and in compliance with all relevant requirements and Agency standards
Overseeing and tracking documents throughout their entire lifecycle
Maintaining all documents within the Agency database
Receiving, reviewing, categorizing, scanning, filing, and tracking documents critical to the effective operation of the Quality Improvement Department and Clinical programs
Developing and maintaining the central database for all policies and procedures, clinical documents, and forms for every department within the organization
Providing training for database users on navigating the system
Developing and overseeing a document control policy that defines the procedures and lifecycle
Overseeing document lifecycle management, from creation to archival or retirement
Developing and updating policies as needed, consulting subject matter experts
Communicating and coordinating with the committee chair for timely submission of required documents
Following up with all contributors involved in creating or updating documents
Updating and creating new templates as needed
Ensuring accurate information is entered into the database for each document
Tracking all documents, including the name of the document, the document owner, status, and planned approval date and committee
Engaging with department leadership and providing status reports on a routine basis
Coordinating and engaging with Electronic Health Record System (EHRS) staff
Maintaining organization of clinical forms for smooth transition to Downtime Procedures
Facilitating annual review of policies that have not been reviewed within 3 years
Ensuring only the correct, approved versions of documents are in circulation
Verifying that all documentation adheres to internal policies and external regulatory standards
Properly storing, archiving, retiring, or disposing of documents according to Agency policy
Maintaining Word and PDF forms up to date, and providing a fillable PDF for staff
Submitting all required documents for legal, accreditation, regulatory, compliance, risk management, or leadership requests
Company
Gateways Hospital and Mental Health Center
Gateways Hospital and Mental Health Center offer homeless services, wellness centers, forensic, residential, outpatient & hospital programs.
Founded in 1953
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.04MKey Investors
Robert Ellis Simon Foundation
2024-03-01Grant· $0.04M
Leadership Team
Fay Ji
Chief Financial Officer
Brian Thorne
Chief Development Officer and Vice President of Hospital Strategic Initiatives
Recent News
Senator Alex Padilla (.gov)
2024-04-25
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