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APTIM · 1 day ago

Project Support Administrator

Winter Garden, FL

Full-time

Onsite

New Grad, Entry Level

$20/hr - $23/hr

APTIM is committed to accelerating the transition toward a clean and efficient energy economy and is seeking a Project Support Administrator for their Winter Garden, Florida office. The role involves providing administrative support including managing office duties, preparing documents, and assisting the Office Manager while ensuring smooth office operations.

Environmental Services

Responsibilities

Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:

Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls

Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software

Assist and support the Office Manager

Manage front desk in office

Assist with questions through company website

Prepare responses to correspondence containing routine inquiries

Takes messages/meeting minutes

Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping

File and retrieve corporate documents, records, and reports

Meet, greet, and escort visitors as well as providing access to individuals

Manage and maintain schedules for staff as needed

Open, sort, and distribute incoming correspondence, such as mail and email

Make travel arrangements for staff as needed

Qualification

Microsoft Office SuiteAdministrative experienceCommunication skillsOrganization skillsProofreading skillsBasic Excel knowledgeBasic PowerPoint knowledgeOffice equipment operationAttention to detailInterpersonal skillsAdaptabilityConfidentiality

Required

Good communication and organization skills

Accepts and adapts to change well

Strong proofreading and editing skills

Excellent written, verbal and interpersonal skills

A self-starter, motivated to contribute to the group

Experience in administrative experience in a professional setting

Readily learns programs/systems

Familiar with Word and formatting techniques

Familiar with Excel and PowerPoint basics and presentations

Proficient in Microsoft Office Suite

Strong attention to detail

Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware

Ability to maintain a high level of confidentiality especially of employee sensitive material

Benefits

Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.

Life insurance

Short-term and long-term disability insurance

Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP).

Company

APTIM

APTIM specializes in engineering, program management, environmental services, disaster recovery, maintenance&construction services. It is a sub-organization of Veritas Capital.

Founded in 2017