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UHY-US · 1 day ago

Seasonal Administrative Assistant

Kansas City, MO

Full-time

Onsite

Entry Level

1+ years exp

UHY is one of the nation’s largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. The Administrative Assistant II will provide essential administrative support, manage communications, schedule appointments, and coordinate meetings to ensure the smooth operation of the organization.

AccountingAdviceConsultingFinanceFinancial Services

Responsibilities

Manage and prioritize incoming communications, including emails, phone calls, and mail

Draft and edit correspondence, memos, reports, and other documents

Maintain accurate records and databases, ensuring data integrity and confidentiality

Coordinate travel arrangements, including booking flights, accommodations, and transportation

Assist with expense tracking and reimbursement processes

Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences

Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material

Coordinate and schedule conference calls, video conferences, and other virtual meetings

Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup

Prepare and distribute meeting minutes and follow-up action items

Track and manage RSVPs, ensuring appropriate attendance and participation

Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service

Coordinate office supplies and equipment, ensuring availability and functionality

Support special projects and initiatives as assigned

Occasional reception area coverage

Assembling tax returns

Formatting financial statements and proposals

Qualification

MS Office SuiteCalendar ManagementMeeting CoordinationData ManagementCustomer Service

Required

High School Diploma (or GED or High School Equivalence Certificate)

1 – 2 years of relevant experience

Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred

Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend

Benefits

Group health insurance

Dental and vision coverage

401(k) retirement plans

Generous paid time off (PTO) allowances

Company

UHY-US

UHY is one of the nation’s largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market.

Founded in 2000

Albany, New York, USA

1001-5000 employees