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Capgemini · 1 day ago

Executive Assistant

New York, NY

Full-time

Hybrid

Mid Level

$70K/yr - $90K/yr

3+ years exp

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world. The Executive Assistant role focuses on providing support to several executives and vice presidents, managing schedules, organizing meetings, and coordinating travel and logistics.

ConsultingInformation TechnologyInsurTechIT ManagementSoftware

No H1B

Responsibilities

Arrange internal virtual and in-person office meetings and conference room events

Set up external meetings and events, parties, meals

Calendar management of multiple leaders with MS Outlook Calendar tracking, rescheduling and reminders

Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams

Set up conference calls and videoconferences (domestic, international; from small to very large in scope)

Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively

Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support

Time & Expense and Invoice Reporting and Reconciliation

Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals

Onboarding and new hire orientation support, coordination, I9, e-verify, and orientation logistics

Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research)

Gate Keeper and primary contact for the Executive Vice President(s) and Vice President(s) supported

Qualification

MS OfficeMS OutlookCalendar managementMicrosoft TeamsOrganizational skillsCommunication skillsTeam playerAttention to detail

Required

Minimum 3 Years of experience in a professional business support role

Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams

Strong organizational skills required; including good time management skills and responsiveness

Excellent communication skills (both written and oral)

Ability and comfort interacting with all levels of management, technology business leaders

Strong attention to detail and proactiveness

Motivated Team player with a positive attitude who works well in a fast-paced environment

Successful track record of managing competing priorities effectively through a proactive approach

Candidate should be flexible / willing to work across this delivery landscape which includes and not limited to remote and on-site office work

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini

Benefits

Paid time off based on employee grade (A-F), defined by policy: Vacation: 12-25 days, depending on grade, Company paid holidays, Personal Days, Sick Leave

Medical, dental, and vision coverage (or provincial healthcare coordination in Canada)

Retirement savings plans (e.g., 401(k) in the U.S., RRSP in Canada)

Life and disability insurance

Employee assistance programs

Other benefits as provided by local policy and eligibility