Hope International University · 1 month ago
Student Affairs Office Manager
Fullerton, CA
Full-time
Onsite
Mid Level
$25/hr - $25/hrHope International University is seeking a Student Affairs Office Manager to provide guidance on student affairs strategy and high-level administrative support. The role involves supervising student workers, managing office functions, and ensuring effective communication within the Division of Student Affairs.
Higher Education
Responsibilities
Provide guidance on student affairs strategy; high-level administrative support to the offices that comprise the Division of Student Affairs; supervise student workers; and general office management
Model caring relationships with students through personal interaction and as an effective role model of a committed Christian life
Provide strategic advice to the Vice President for Student Affairs (VPSA) and area directors on how to best serve our students and fulfill departmental objectives
Serve as point leader for key events and initiatives, such as student leadership selection and training, holiday planning, and other seasonal activities
Responsible for the day-to-day organization and administrative support of the various offices that comprise the Division of Student Affairs
Serve as an available source of accurate information for all Student Affairs visitors, including students, faculty, staff, campus guests, parents, etc
Perform administrative and clerical duties of a sometimes complex or demanding nature including heavy flow of phone calls, referrals to appropriate offices or staff, and scheduling appointments when necessary
Establish and maintain close working relationships for effective operations and seamless communication with various University offices
Organize and coordinate office functions and activities, including ordering supplies and requesting office maintenance
Complete requisitions and check requests, credit card reconciliations, and other business office needs for VPSA and area directors
Coordinate all emergency drills and maintain our mass communication system
Oversee the information/reception desk in the lobby of the student center, including the selection, training, supervision, and evaluation of information desk student workers
Administrate and “own” responsibility for parking management
Collect and maintain all students’ health immunization and insurance records
Enter student information into various databases and Campus Management software
Attend all staff, departmental, or university-wide functions as directed by the VPSA
All other duties, as assigned, by the VPSA
Qualification
Required
A vibrant and authentic Christian faith and worldview consistent with the University's mission and values are required
Basic computer proficiency, including familiarity with Microsoft suite of tools, typing skills, and ability to learn and use computer databases
Excellent telephone and inter-personal communication skills
Strong administrative, organizational, and clerical skills
Basic supervision skills – ability to manage entry-level student employees
Must be able to effectively manage multiple projects, problem solver, organized and detail-oriented, self-directed, able to delegate and prioritize responsibilities, and able to deliver exemplarily customer service
Must embody Christian character and be actively involved in a local church
Preferred
Bachelor's degree preferred with administrative support experience or equivalent
Benefits
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance
Company
Hope International University
Hope International University (HIU) is a private Christian university founded in 1928.
Founded in 1928
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Krista Scally
Training & Partnership Coordinator
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