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Wawa, Inc. · 3 weeks ago

Accounts Payable Representative II Merchandise Payables

Media, PA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Wawa, Inc. is a company dedicated to making life a little better every day through its caring team of associates. The Accounts Payable Representative II Merchandise Payables role is responsible for reconciling merchandising A/P vendor accounts, ensuring proper invoicing and timely payments based on established terms and conditions.

CoffeeCustomer ServiceFood and BeverageOil and GasRetail

Responsibilities

Analyze and reconcile assigned weekly merchandise purchases against statements, as well as assisting in reconciling problematic vendor situation as they occur. Identify any variances and communicate discrepancies to the appropriate parties

Identify variances between store receipts and invoicing. Research variances and collaborate with vendors directly or with Marketing. Strat Sourcing, and Master Data to ensure that quantity issues or pricing discrepancies are reconciled and resolved in SAP

This research could include reconciling outstanding Proof of Deliveries, researching SAP pricing conditions, inquiring and tracing first cost, understanding unit of measure, and researching contractual requirements

Additional research could also include auditing weekly store goods receipts against supporting documentation and resolving any problems with store personnel and with Inventory Accounting

Prepare and process AP adjusting entries to correct payment amounts and store profit and loss statements. Perform audit of payments to vendors on a weekly basis per current procedures

Prepare weekly proof of delivery analysis for each assigned vendor. Utilize vendor relationships to handle all related vendor issues. Ensure all vendor communications are addressed in a timely, accurate and professional manner

Clear vendor accounts in SAP by matching vendor sweep payments with liability created from Fintech. Verify payments made by treasury and match the cleared invoice report in SAP

Review bi-weekly A/P Aging report, for specific vendor accounts, and keep vendor payments current (per individual contract terms). Present current issues to the team

Assist and support the weekly and period end accounting close through the preparation of adjustments, reconciliations and supporting schedules for assigned vendors. Ensure assigned vendor accounts are reconciled in a timely and accurate manner. Provide material variance explanations to various business partners

Perform vendor expense analysis for various periods to identify unexpected discrepancies and proactively communicate changes in volumes, rates, freight, etc

Perform special projects (analysis, reports, etc.) and other duties as assigned

Attend specific vendor meetings, in addition to coordinating meetings with all necessary parties if required

Assist in the training of Merchandise Payables associates. Provide feedback for interim and annual performance reviews

Qualification

SAPAccounts PayableMicrosoft Office SuiteVendor ManagementCustomer ServiceCommunication SkillsAttention to DetailOrganizational Skills

Required

Proven ability to work independently and collaboratively in a team-oriented environment

Strong verbal and written communication skills, with regular interaction across Store Operations and external vendors; demonstrates initiative and follow through

Excellent customer service skills with a focus on responsiveness and professionalism

Self-directed and capable of performing effectively with minimal supervision

Strong attention to detail and organizational skills

Reliable self-starter, able to manage a constant workload and meet weekly deadlines in a fast pace environment

Associates degree in Accounting or Business preferred

2-3 years of experience in A/P, A/R or applicable general ledger accounting positions

Proficient in Microsoft Office Suite and other PC-based applications within a Windows environment

Company

Wawa, Inc.

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Here at Wawa, the sky's the limit. Voted as “America’s Favorite Convenience Store,” Wawa operates a chain of convenience retail stores located in Pennsylvania, New Jersey, Delaware, Maryland, West Virginia, Indiana, Ohio, Kentucky, Virginia, North Carolina, Georgia, Alabama, Florida, and Washington D.C.

Founded in 1902

Glen Riddle Lima, Pennsylvania, USA

10001+ employees