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Brownstein Hyatt Farber Schreck · 3 days ago

Executive Assistant

Washington, DC

Full-time

Onsite

Mid Level

$80K/yr - $100K/yr

3+ years exp

Brownstein Hyatt Farber Schreck is a law and lobbying firm with a commitment to strong relationships and collaboration. The Executive Assistant will provide administrative support to top-level principals, managing calendars, coordinating meetings, and ensuring smooth communication and logistics.

ConsultingInformation TechnologyLaw Enforcement

No H1B

Responsibilities

Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities

Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and coordinating technology needs (video conferencing, collaboration tools, etc.) in advance

Manage executive contacts with discretion, including tracking, maintaining updated records, and fostering relationships with internal and external clients

Coordinate travel arrangements, including international and domestic itineraries, bookings, and briefing materials as needed

Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials

Coordinate schedules and the be point of contact for client fly-ins and congressional meetings

Produce and distribute internal and external correspondence emails for principals

Assist in the preparation of regularly scheduled calls and meetings for clients

Ensure proposals and engagement letters are sent in a timely manner and are accurate

Submit and reconcile expense reports and invoices as needed

Manage and support executives with LDA filings as needed

Maintain contact and client lists

Ability to manage multiple projects with attention to detail and achieving deadlines

Provide general administrative support as required

Qualification

Executive Assistant experienceMS Office proficiencyOutlook proficiencyZoom proficiencyPlanning skillsTime managementAttention to detailProblem-solving skillsWritten communicationVerbal communicationOrganizational skills