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Lone Star College · 3 weeks ago

Part-Time Specialist III, Business Services

Houston, TX

Part-time

Onsite

Mid Level

$15.60/hr - $15.60/hr

Lone Star College is an innovative community college dedicated to providing high-quality education. The Part-Time Specialist III in Business Services is responsible for issuing procurement cards, auditing transactions, and providing training for purchasing and accounts payable to campus personnel.

EducationTrainingUniversities

Work & Life Balance

Responsibilities

Analyze financial procurement card accounts and transactions. Report and record violations. Issue procurement card and travel and expense credit cards. Maintain credit card spreadsheets and data

Provide training and assistance on purchasing guidelines to requestors and division managers. Enter requisitions and contract for business services. Provide assistance with office of general counsel contracts and procedures

Provide instruction and direction to campus personnel on accuracy of direct pay request and accounts payable guidelines. Verify for accuracy and process direct payments for processing

Train and assist Travel and Expense. Prepay Auditor for Travel and Expense module as SME. Act as backup to Prepay Auditor for travel and Expense module

Create Budget journals and JE's. Perform year-end processes. Serve as back-up for campus business office journal entries, bank deposits and general ledger reconciliations. Create General Ledger journals such as transfer funds from suspense accounts to corresponding accounts

Assist students with account finance and payment activities associated with receivables, billing and collection activities

Manage third party billing, collection and reporting functions on student accounts to ensure accuracy and timeliness

Review, validate and adjust student accounts for tuition waiver and fees in accordance to state and financial aid guidelines

Assist cashiers with daily functions as needed. Record refund monies for vending machine. Request vendors to deliver refunds

Sit on various campus hiring committees for staffing coordination and selection

Record students receivables payments and balancing at the end of work session. Prepare student receivables deposits

Deliver instructions to students to set up payment plans online. Assist some student with manual payment plans. Deliver instructions to students and provide assistance in filling out Financial Agreement Responsibility. Deliver instructions to students and provide assistance in obtaining 1098t forms. Deliver instructions to students and provide assistance in creating a refund profile online

Deliver instructions to employees to fill out employee waivers. Email employee waiver forms to employees upon request and enter waivers into system

Assist students by putting different waivers into the system such as dual credit, Early College High School, State Waivers, Police and Firefighters waiver, etc

Qualification

Analytical skillsAccounting skillsProcurement card managementTrainingAssistanceAccounts payableBudget managementInterpersonal skillsOrganizational skillsCommunication skills

Required

High school diploma or GED

Requires detailed analytical skills and a high level of accounting skills and knowledge

Proficiency in use of personal computer workstation with standard software applications

Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts

Excellent interpersonal relationship and communication skills

Ability to organize functions to ensure compliance with deadlines and regulatory requirements

Ability to transfer knowledge to subordinates and higher authorities; Ability to determine the approach for doing the work

Ability to work in an environment that may have unpredicted requirements or demands

Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals

Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; Ability to determine the problem and create an individual solution

Ability to prepare and or process purchase orders

Ability to make recommendations that affect the budget