DivcoWest · 1 month ago
Assistant Property Manager
San Francisco, CA
Full-time
Onsite
Mid Level
$85K/yr - $90K/yr
3+ years expDivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco. They are seeking an experienced Assistant Property Manager to oversee two Class A office buildings, focusing on tenant relations, daily operations, and financial functions.
Real Estate
Responsibilities
Act as a Property Manager capacity as needed
Assist in supervising vendors, create vendor repair agreements, maintain vendor’s files, and monitor vendor insurance as needed
Assist with property inspections, follow-up and assign work orders to service providers
Assist with tenant relations including but not limited to participating in tenant meetings and supporting property specific and regional tenant programs and activities
Assist with tenant move-ins including disbursement of keys and access cards, establishment of a new mail service, walk-through and all other tasks as required
Assist with card access input and procedures for the property as needed
Assist property manager with capital improvement and tenant improvement projects
Professionally interfaces with all levels of management, vendors, and tenants
Manage monthly Accounting Calendar for adherence to deadlines throughout the month to include completing monthly accounting tasks, including review of rent edits, accruals, and account payables
Monitor tenant receivables including review of rent statements, responding to tenant inquiries, rent collection, miscellaneous billings, and delinquency reporting
Process invoices daily, including vendor coding, approval verification and budgetary review
Maintain accurate financial records using MRI accounting software
Prepare necessary check requests; inputs related data and processing within established guidelines
Research and respond to internal and external inquiries
Research invoices and payments to ensure timely and accurate payment
Manage the preparation of and gives approval on accurate tenant billings
Follow up on all delinquencies. Obtains aging report for property manager and delivers standard correspondence to address delinquencies
Prepare monthly operating report for property manager review and approval
Review monthly rent roll for accuracy for property manager’s review
Responsible for working with Asset Management on annual tenant common area expense billings and reconciliations
Responsible for all budget input into spreadsheets and/or budget application
Track costs and tenant billings for tenant improvement projects
Back up the Tenant Services Coordinator to dispatch service calls to enter into the work order software program “Prism” and follows up to ensure satisfactory completion. Welcome visitors and clients in a professional, courteous, and helpful manner
Support preparing aspects of the annual budget and gathering bid proposals for potential work to be performed
Qualification
Required
At least three years of experience in the commercial property management field
4 yr degree (BA preferred)
Strong mathematical skills and organizational aptitude
Excellent computer skills including proficiency with Microsoft Word and Excel
Clear, concise written and verbal communication skills
Above average customer service skills and problem-solving capabilities
Detail oriented
Works well with deadlines
Takes initiative and is 'self-starter' with a positive attitude
Cooperative/Team Player
Resourceful, reliable, and punctual
Eager to learn and be a 'go-to' when questions/issues arise
Benefits
Annual bonus opportunity
Full benefits
401k match
Flexible vacation policy
Company
DivcoWest
Founded in 1993, DivcoWest is a vertically integrated, real estate investment firm headquartered in San Francisco
51-200 employees
H1B Sponsorship
DivcoWest has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (1)
2022 (1)
2021 (2)
Funding
Current Stage
Growth StageTotal Funding
$93.1MKey Investors
CIM Group
2025-11-20Debt Financing· $93.1M
Leadership Team
Harshit Shah
Chief Technology Officer
Kate Oppenheimer
Chief People Officer
Recent News
2026-01-19
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-07
2025-12-09
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