Southwestern University · 1 month ago
Human Resources Generalist III
Georgetown, TX
Full-time
Onsite
Mid, Senior Level
$60K/yr - $60K/yr
5+ years expSouthwestern University is an independent undergraduate institution located in Georgetown, Texas, committed to fostering a respectful and inclusive environment. They are seeking a Human Resources Generalist III to support the talent lifecycle through full-cycle recruiting, onboarding, and compliance while also providing HR support and participating in strategic initiatives.
Higher Education
Hiring Manager
Jennifer Charles
Responsibilities
Coordinate full-cycle recruitment for staff and faculty positions, including drafting and posting job advertisements, managing applications/resumes in the Applicant Tracking System (ATS), maintaining search files, sending applicant notifications, and processing ad invoices
Pre-screen applications/resumes, conduct initial telephone interviews, coordinate interview schedules, consult with hiring managers on the selection process, and conduct reference checks as needed
Collaborate with various hiring stakeholders across campus to ensure effective recruitment strategies, timely hiring processes, and compliance with University policies and regulations
Assist the Associate Vice President for Human Resources (AVPHR) in developing and delivering search-related training to hiring managers and search committees
Prepare offer letters, new hire packets, and orientation schedules; complete I-9 forms, manage I-9 files and supporting documents in accordance with applicable laws and regulations, and manage E-Verify processes
Develop, maintain, and continuously improve a comprehensive new employee orientation/onboarding program for staff and faculty
Maintain the New Employee Orientation (NEO) website in collaboration with the Benefits Coordinator
Maintain strong relationships with our immigration attorney to support University’s employment-based visa needs
Prepare supporting documentation for H1-B and permanent residency applications for attorney review and submission to U.S. Citizenship & Immigration Services
Post and document all required notices and communicate clearly and promptly with hiring departments and visa applicants
Coordinate annual staff performance evaluation processes, including distributing job descriptions and evaluation forms, tracking completions, following up with supervisors, routing for approvals, and filing completed evaluations in personnel files
Manage all aspects of the Personnel Action Request (PAR) process, including drafting letters, submitting requests for approval, and distributing New Hire/Termination reports
Enter and maintain personnel, salary, leave plans, and payroll information into our online system, Colleague, to support payroll processing
Serve as a backup support on Employee Relations (ER) cases as needed, assisting in investigations, documentation, and follow-up actions
Partner with AVPHR on supervisory training, particularly related to search/recruitment processes
Coordinate with Information Technology and Compensation Analyst and Lead HR Generalist to identify system changes needed due to policy or procedural updates
Participate in University committees as assigned and contribute to HR initiatives, workforce planning, and continuous process improvement
Support special projects and other HR-related tasks as requested
Serve as a backup for HR desk operations to ensure continuity of services
Perform additional duties as assigned to support Human Resources functions and University objectives
Qualification
Required
Bachelor's degree with five (5) years of progressive HR experience, or ten (10) years of related experience in lieu of a bachelor's degree
Strong understanding of HR policies, processes and data, including eligibility and enrollment rules, regulatory requirements, policy interpretation, and application, etc
Knowledge of employment and benefit-related laws and regulations, including ERISA, Title VII, Workers' Compensation, etc
Demonstrated ability to work with computer software programs including Microsoft Suite and Google Suite
Experience using mainframe system (such as Ellucian)
Familiarity with new employee orientation and onboarding
Adept at evaluating and improving hiring operations to enhance efficiency
Ability to make sound procedural decisions and judgments
Ability to gather data, compile information, and prepare reports
Ability to investigate and analyze information/problems, discern relevant facts from available information and draw conclusions
Ability to communicate effectively, both orally and in writing
Ability to create, compose, and edit correspondence and other written materials
Expert multi-tasker with ability to be flexible, adjust to fluctuating priorities and produce timely and reliable work product
Excellent time management, prioritization, and organizational skills
Ability to work both independently and as a member of a team
Ability to respect the confidential nature of the work
Demonstrated strong work ethic
Have knowledge, understanding and acceptance of cultural differences and the diversity within the campus and community
Ability to reason logically, exercise independent judgment and make sound decisions
Ability to attend work consistently and maintain a regular work schedule
Preferred
Master's degree and three (3) plus years of experience in employee recruitment/onboarding and/or HR generalist/specialist positions
Professional in Human Resources (PHR) or Society of Human Resources – Certified Professional (SHRM-CP) certification or working towards a certification
Ability to create content and update the HR employment website using HTML, Google Sites, and CMS such as Live Whale
Prior experience in higher education, education-related or other non-profit organization
Company
Southwestern University
Southwestern University is a school in Georgetown.
201-500 employees
H1B Sponsorship
Southwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
2023 (2)
2022 (3)
2021 (2)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
David Ochsner
Vice President for Integrated Communications & Chief Marketing Officer
Dinah Ritchie
Interim Vice President for Integrated Communications & Chief Marketing Officer
Recent News
2025-09-13
SNS Insider pvt ltd
2025-05-28
Company data provided by crunchbase