Cerris Systems ยท 1 day ago
Administrative Assistant
El Paso, TX
Full-time
Onsite
Entry Level
2+ years expCerris Systems is a construction company with a rich history and an employee ownership structure. They are seeking an Administrative Assistant to provide essential administrative support services, manage office supplies, and help organize company events.
Construction
Responsibilities
May be responsible for managing company phone system and corresponding apps, including orders, replacements, assignments, and troubleshooting when necessary
Maintain digital filing system
Create and update files of various kinds; i.e., documents, spreadsheets, and databases
Maintain office phone directory
May be responsible for managing login setups, passwords, and password resets for employees
Ensure office equipment is in good working order, including troubleshooting and working with equipment vendors
Assist with meeting presentations and take minutes as needed
Ensure facilities are organized and orderly
May be responsible for ordering, tracking, and maintaining office supplies (including branded apparel, gifts, and staff uniforms
Plan and organize company events, fundraisers, community service opportunities, parties, etc. with assistance from administrative staff
May be responsible for managing vehicle fleet: orders, maintenance, repairs, recalls, vehicle assignments, Samsara software, registrations, gas cards, etc
May be responsible for managing/updating contractors' and business licenses
May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc
Distribute credit card expense statements to personnel
Train staff (new hires and existing) on expense submission and coding
Prepare conference spaces for scheduled meetings, including ordering and setting up food, drinks, etc. as necessary
Close out kitchen/lunch areas daily and restock as needed
Compose and/or edit letters, memos, reports, procedures, etc., as required
Promote the company safety culture and safety awareness throughout the company, projects, or office
Exercise initiative or, as directed, perform additional duties to meet the needs of the organization
Qualification
Required
Ability to perform work accurately and completely, and in a timely manner
Solid communication skills, verbal and written
Ability to understand and implement best practice standards
Knowledge of organizational structure and available resources
Ability to quickly and effectively solve complex problems
Ability to multitask while delivering quality through attention to detail
Excellent organizational skills
Listening skills
Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
Ability to be proactive and resourceful when issues arise
Ability to follow-up on inquiries in a timely manner
Ability to prioritize multiple projects
Proficiency in MS Office and all other company utilized software
Ability to build relationships with team members that transcend a project
Ability to build relationships and collaborate within a team
Ability to learn and use a variety of software, tools and systems necessary to meet business needs
High School Diploma or General Education Degree (GED), or equivalent experience
2 years or more of related work experience preferred
Must be able to lift up to 25 pounds
Normal office environment
Frequent activity: sitting, viewing, and typing on computer screen
Occasional activity: standing, walking, bending, reaching above shoulder
Preferred
2 years or more of related work experience preferred
Company
Cerris Systems
MMC Contractors and BCS are now Cerris Systems.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase