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BAE Systems, Inc. · 1 day ago

Administrative Assistant IV

Hudson, NH

Full-time

Onsite

Entry, Mid Level

$54K/yr - $87K/yr

2+ years exp

BAE Systems, Inc. is a leading defense, aerospace, and security company focused on developing advanced electronic systems. They are seeking an Administrative Assistant IV to provide high-level administrative support to the Software Engineering teams, enhancing business operations and productivity through expert coordination and communication.

Defense & Space

H1B Sponsor Likely

Responsibilities

Provide expert-level administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reporting

Develop and implement effective administrative processes and procedures to enhance business operations and productivity

Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization

Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination

Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism

Coordinate and execute high-profile events, meetings, and conferences, both on and off-site

Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience

Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications

Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness

Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

Qualification

MS Office proficiencyData analysisCommunication skillsProject management softwareDatabase managementProblem-solving skillsOrganizational skillsConfidentialityAdaptabilityTeam collaboration

Required

Minimum of High School Diploma

Minimum 2 years of experience in administrative support, preferably in a defense or aerospace industry setting

Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook

Proven ability to work independently, think critically, and provide strategic support to senior leaders

Excellent written and verbal communication skills, with the ability to craft complex reports and presentations

Strong analytical and problem-solving skills, with the ability to analyze data and make recommendations

Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously

Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals

Strong self-starting and self-closing skills, with a positive attitude and enthusiasm

Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment

Ability to maintain confidentiality and handle sensitive information with discretion

Preferred

Expertise in database management, data analysis, and visualization tools

Experience with project management software and tools, such as Asana, Trello, or MS Project

Certification in administrative professionals, such as CAP or OM

Familiarity with defense and aerospace industry protocols, procedures, and regulations

Benefits

Health, dental, and vision insurance

Health savings accounts

A 401(k) savings plan

Disability coverage

Life and accident insurance

Employee assistance program

Legal plan

Discounts on things like home, auto, and pet insurance

Paid time off

Paid holidays

Paid parental leave

Military leave

Bereavement leave

Any applicable federal and state sick leave

Company recognition program to receive monetary or non-monetary recognition awards

Company

BAE Systems, Inc.

Glassdoor3.8

Improving the future and protecting lives is an ambitious mission, but it’s what we do. BAE Systems, Inc. is the U.S.

Founded in 1999

Falls Church, Virginia, US

10001+ employees

https://jobs.baesystems.com/global/en

H1B Sponsorship

BAE Systems, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2)

2022 (2)

2021 (4)

2020 (6)