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UMass Chan Medical School · 1 day ago

Sponsored Programs Administrator - Open Rank

Worcester, MA

Full-time

Onsite

New Grad, Entry, Mid, Senior Level, Lead/Staff

0+ years exp

UMass Chan Medical School is seeking a Sponsored Programs Administrator to provide program support to principal investigators and staff for the completion of required documents for sponsored programs applications. The role involves managing grant life cycles, ensuring compliance with guidelines, and collaborating with various stakeholders in the research administration process.

EducationHigher EducationMedical

Responsibilities

Handle a standard project portfolio involving the life cycle of a grant from proposal to closeout

Review and verify all aspects of sponsor and institutional forms related to applications/proposals and amendments

Assess award documents and recommend changes to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations

Negotiate incoming and execute outgoing sub-awards. Audit sub-recipient status and debarment review

Accountable for accurate demographic data, budget, and research compliance within electronic records

Collaborate with post-award staff in account set-up of proposals, new awards and modifications to track and report awards and sub-award activity

Disseminate changes in federal, state, and institutional policies, rules, and regulations and ensure organizational participation in compliance

Perform other duties as required

Handle a project portfolio of significant complexity for high profile departments with multiple component budgets involving the life cycle of a grant from proposal to closeout

Develop and present training materials and serve as a resource to both internal and external colleagues

Evaluate pre-award research administration internal procedures and recommend improvements

Assess award documents and recommend changes to the sponsor to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations

Accountable for accurate demographic data, budget, and research compliance in electronic records as the formal institutional system of record

Handle a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout

Assist with the innovation, development, and implementation of special projects

Evaluate pre-award research administration procedures, recommend improvements, and participate in implementation of new practices

Prepare and participate in agency inspections and audits

Participate in the implementation of interdepartmental policies and procedures and systems for grants and contract administration

Responsible for secondary review of proposals ensuring accuracy with sponsor guidelines

Disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance

Responsible for leading a team of SPAs and managing their workloads

Responsible for identifying, balancing, and tracking assignments and overall workload for the team; adjusting assignments as appropriate

Monitor performance of team members and provide feedback to Associate Director for staff performance reviews. Identify weaknesses and strengths of team members and propose recommendations to Associate Director

Support the professional development of team members through mentorship

Participate in the development and implementation of initiatives to improve internal processes and maximize team performance

Serve as a facilitator in the Universitys Research Administration Program, develop educational materials and coordinate workshops and seminars on sponsored research topics for faculty members, department administrators and the research community at large, in conjunction with the Training Coordinator

Assist (and lead) in the development, implementation, and integration of standard operating procedures and best practices

Responsible for a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout

Serve as institutional representative with federal grants management and sponsoring agencies and officials

Negotiate, analyze and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary

Develop and present training materials for both internal and external constituents in research administration and research systems

Evaluate pre-award research administration procedures, recommend improvements, and participate in implementation of new policies, procedures and practices

Provide guidance and assistance to principal investigators, faculty and staff related to proposal development, budgeting, grant compliance and technical requirements

Assess, negotiate and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary

Prepare for, gather data and participate in sponsoring agency and federal audits, desk reviews and site visits

Contribute to the development and implementation of interdepartmental policies and procedures and systems for grants and contract administration

Provide leadership in the expansion of pre-award electronic systems, including evaluating upgrade and interface opportunities, testing and development of reporting

Mentor and provide direction to less seasoned personnel involved in the development of grant proposals, award modifications, technical systems and reporting

Responsible for final secondary review of proposals ensuring accuracy with sponsor guidelines and requirements

Review, verify and certify all aspects of sponsor and institutional data related to applications/proposals and amendments

Accountable for accurate research compliance, budget and administrative and demographic data within electronic records

Provide support to the innovation, development, and implementation of special projects

Interpret and disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance

Qualification

Research AdministrationGrant ManagementBudget ManagementCompliance KnowledgeMicrosoft Office SuiteProfessional CertificationTraining DevelopmentPolicy ImplementationInterpersonal SkillsTime ManagementProblem-Solving SkillsCommunication SkillsTeam Leadership

Required

Bachelor's degree in Business, Research Administration, a related field, or equivalent experience

0-1 years of business-related experience

Proficient in Microsoft Office Suite

Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders

Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines

1 - 3 years of business-related experience

3-5 years of business-related experience

10 years of research administration or similar business-related experience

Demonstrated ability to coordinate a team workload and operationalize a high-risk sponsored research portfolio