Pillsbury Winthrop Shaw Pittman LLP · 2 weeks ago
Legal Practice Coordinator (Legal Secretary)
San Francisco, CA
Full-time
Onsite
Mid Level
$105K/yr - $120K/yr
3+ years expPillsbury Winthrop Shaw Pittman LLP is seeking a Corporate & Securities Legal Practice Coordinator to provide comprehensive legal secretarial and administrative support to attorneys. The role involves drafting and managing legal documents, coordinating client matters, and ensuring efficient office operations.
ConsultingFinanceLaw EnforcementLegalProfessional ServicesReal Estate
Responsibilities
Provide comprehensive legal secretarial and administrative support to partners and non-partner attorneys, adapting to changing business needs
Serve as backup support for other Legal Practice Coordinators during planned and unplanned absences
Draft, format, proofread, and revise complex legal documents, including board minutes, corporate resolutions, governance documents, contracts, agreements, and closing documents
Manage and maintain organized electronic filing systems using the firm’s records management platform; review and update administrative files regularly
Assist attorneys with matter lifecycle management, including engaging new clients, opening matters, and drafting engagement letters
Coordinate conflict checks and ensure timely matter setup
Enter attorney time in accordance with firm billing practices; liaise with billing personnel to facilitate timely review of monthly statements and client invoicing
Prepare check requests and coordinate vendor payments as needed
Arrange travel and process expense reimbursements promptly and accurately
Exercise sound judgment and maintain strict confidentiality in all matters
Demonstrate strong organizational skills to manage multiple priorities in a fast-paced environment
Communicate professionally and effectively with clients and all levels of legal staff, demonstrating poise and discretion
Provide proactive support to ensure the corporate team is well-prepared to deliver exceptional client service
Ability to work overtime as required and assume additional responsibilities as assigned
Qualification
Required
High school diploma required; a Bachelor's degree is strongly preferred for this level of position in a Big Law setting
3–5 years of recent, high-level administrative experience as a Legal Secretary
Proven experience supporting attorneys in Corporate, Transactional, or Securities Law within a large law firm is a significant advantage
Advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), particularly advanced document formatting and Adobe Acrobat Professional
Extensive experience with electronic document management systems (DMS) such as iManage, NetDocs, or similar platforms
Familiarity with time-entry tools and billing software; experience with Aderant or Elite is a plus
Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm-specific legal AI platforms) for ethical, administrative, and document-related tasks
Exceptional attention to detail and organizational precision crucial for accurate version control, file management, and tracking complex corporate transaction documents
Excellent written and verbal communication skills with the ability to serve as a professional liaison for internal staff, clients, and outside counsel
Strong organizational abilities, proven capacity to manage shifting deadlines and priorities in a high-volume, fast-paced environment
Demonstrated ability to work independently and collaboratively, possessing excellent interpersonal skills to build effective working relationships
Company
Pillsbury Winthrop Shaw Pittman LLP
Pillsbury is one of the world’s foremost law firms, operating at the intersection of technology innovation, capital and government.
1001-5000 employees
H1B Sponsorship
Pillsbury Winthrop Shaw Pittman LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (7)
2023 (9)
2022 (7)
2021 (3)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Elina Teplinsky
Partner
Ronald Fleming
Partner, Head of Emerging Companies
Recent News
bloomberglaw.com
2025-11-21
2025-11-20
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