Wake Forest University · 2 weeks ago
Assistant Director, Finance & Administration
Winston-Salem, NC
Full-time
Onsite
Mid, Senior Level
3+ years expWake Forest University is seeking an Assistant Director of Finance & Administration to work collaboratively with the Graduate School Finance & Administration team. This role involves managing financial and human resource operations, assisting in budget preparation, overseeing student hiring processes, and providing comprehensive administrative and financial support to the Graduate School.
EducationHigher EducationUniversities
No H1B
Responsibilities
Performs a wide range of administrative and financial duties for the Office of the Graduate School and provides high-level support to the GSAS Finance & Administration team and GSAS faculty
Analyzes financial data and develops forecast models to support budget processes, including preparation of personnel and non-personnel operating budgets and allocation of restricted fund resources
Maintains and monitors restricted endowment and gift accounts; ensures compliance with donor terms and adherence to the University’s First Dollar Rule
Manages the Student Assistantship enrollment and hiring process, ensuring accuracy and currency of funding source information
Oversees tuition and fee scholarship management in collaboration with the University’s Financial Aid Office for both new and continuing students
Administers OPM (Online Program Management) payment processes and reconciles tuition revenue against OPM payments due
Reviews and approves invoices, purchase orders, and expense reports in compliance with University policies; performs account reconciliations
Provides budget and financial reporting training for new and existing staff, Grants and Contracts Managers (GCMs), department chairs, and faculty program directors
Communicates financial and administrative policies, procedures, and updates to all units within the Graduate School
Prepares journal entries, initiates departmental deposits, and processes other financial transactions on behalf of the Graduate School Office
Assists with maintaining Workday roles and supervisory organization assignments for the Undergraduate College
Participates in special projects and initiatives as assigned
Provides additional administrative or analytical support as needed
Qualification
Required
Bachelor's degree in Accounting, Business, or Finance with three to five years of related experience or an equivalent combination of experience and education
Excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
Strong logical and analytical problem-solving skills; strong critical thinking skills with attention to detail
Knowledge of auditing policies, standards, and procedures
Proven communication skills, both verbally and in writing; ability to convey financial & other complex concepts in layman terms to non-financial professionals
Knowledge of University, Human Resources, Budget, and Financial Planning practices, policies, and procedures, or ability to acquire knowledge in a short period
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Ability to prioritize workload and organize workflow
Ability to work independently/ under minimal supervision
Ability to analyze and interpret policy and procedural questions
Ability to hold sensitive information confidential
Preferred
Master's degree, Business or Finance
Experience with Workday Finance & HCM modules
Experience in higher education
Company
Wake Forest University
Wake Forest University is a private, independent, nonprofit, non-sectarian, coeducational research university.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$63.9MKey Investors
Lilly EndowmentAmeriCorps Public AlliesNational Institutes of Health
2025-07-10Grant· $30M
2024-10-10Grant· $0.2M
2023-02-23Grant· $3M
Leadership Team
Dedee DeLongpre Johnston
VP, Sustainability (CSO) and Chief of Staff to the Executive Vice President/Chief Financial Officer
Jacqueline Travisano
Executive Vice President and Chief Financial Officer (CFO)
Recent News
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